Kaltura Admin Tool - Uploading on Behalf of an User

Instructional designers, instructional technologists, and media specialists are often asked by other users to upload, manage, or embed videos for them. The Digital Learning Environment (DLE) has deployed a custom "Kaltura Admin Tool" to allow designated campus staff to manage video media on behalf of other users without accessing the Kaltura Management Console (KMC). This article will describe how to use the Kaltura Admin Tool to upload videos to the account of another user.

Other features available in the Kaltura Admin Tool include:
Access to the Kaltura Admin Tool is limited to authorized users, and is controlled through enrollment in a special "Kaltura Tool" course in Canvas. Campus Kaltura Administrators will determine who on their campus should have access to the Kaltura Admin Tool. A campus Kaltura Administrator can request that access be given to another user by submitting a ticket to the UW Shared Services Help desk at helpdesk@uwss.wisconsin.edu or through the webform and mentioning the "Kaltura Admin Tool."

Accessing the Kaltura Admin Tool

1) Users who have been given access to the Kaltura Admin Tool will be notified of their enrollment into a course titled "Kaltura Tool." The notification will come via an email from Canvas with the subject "Course Invitation" and a notification at the top of each Canvas page. Click Get Started in the email notification or Accept Invitation in the popup at the top of the Canvas screen.

Canvas email Course Invitation with Get Started button.

Users will then see the "Kaltura Tool" course in their Canvas Courses page and their Canvas Dashboard (depending on Dashboard settings).

2) In the Kaltura Tool course, click on the Kaltura Tools page to open the Kaltura Admin Tool.

Kaltura Tools course with Kaltura Tool link highlighted.

Searching for a User

3) At the Kaltura Admin Tool page, search for a user by typing their name, email address, or Canvas User ID into the User Search box and clicking Search.

Kaltura Admin Tool search screen, with a text entry box and a "Save" button next to it.

4) Possible users who match the search are displayed below the User Search box. 

Kaltura Admin Tool - list of users matching a search query. Name and username are listed.

5) If needed, use the additional Search box below to further refine your search.

Kaltura Admin Tool user search results, with the additional Search filter text entry box highlighted.

6) On the list of results, select a user account.

Kaltura Admin Tool with two search results. One search result selected.

7) This will display a list of all of the Kaltura videos owned by that user account and give the following information for each:
  • clickable video preview
  • EntryID
  • video title
  • description
  • creation date
  • tags
  • co-publishers
  • co-editors
  • download link

Kaltura Admin Tool page displaying list of videos owned by a sample user account.

This will allow you to determine if a particular video is associated with a user's account and verify that it uploaded correctly.

Uploading Videos on a User's Behalf

8) To upload a video into another user's account, click the Upload on Behalf button above the list of entries.

Three buttons: Action, Upload on Behalf, and Export

9) On the "Adding Video" popup dialog box, click Confirm.

Popup dialog box with Confirm highlighted.


10) On the Upload Media page, click on Choose a file to upload, then browse your computer to select a video file.

Upload Video page with

Kaltura can process most major video file types and formats. Upload time will depend on bandwidth and file size.

11) Once your video has finished uploading, fill out the metadata for your video:
Media selection and metadata screen.

12) Click Submit.

13) In the "Upload Complete" dialog, click Yes to upload another video to the same user's account or No to finish.

Upload Complete dialog box with buttons for Yes or No.

14) When you're done uploading new videos to the user's account, you'll be taken back to the main Kaltura Admin Tools screen (see Step 3, above). From there, you can follow steps 3-7, above to verify that the uploaded videos have reached the user's account. Note: videos may take some time to process and transcode before you can see them on the media list.




Keywords:kaltura, administration, embed, publish, api, video, media   Doc ID:104346
Owner:Thomas A.Group:UW System Administration DLE
Created:2020-07-24 16:10 CDTUpdated:2020-08-18 10:07 CDT
Sites:UW System Administration DLE, UW-La Crosse
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