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Kaltura Admin Tool - Downloading Source Video and Exporting Metadata

Instructional designers, instructional technologists, and media specialists are often asked by other users to upload, manage, or embed videos for them. The Digital Learning Environment (DLE) has deployed a custom "Kaltura Admin Tool" to allow designated campus staff to manage video media on behalf of other users without accessing the Kaltura Management Console (KMC). This article will describe how to use the Kaltura Admin Tool to download copies of a video's source file or to export metadata about a user's videos.
Access to the Kaltura Admin Tool is limited to authorized users and enforced through enrollment in a special "Kaltura Tool" course in Canvas. Campus Kaltura administrators determine who on their campus should have access to the Kaltura Admin Tool. A campus Kaltura administrator can request that access be given to a user by submitting a ticket to the UW System Administration DLE Team at (note: new email address as of 11/08/22).

Accessing the Kaltura Admin Tool

1) Users who have been given access to the Kaltura Admin Tool will be notified of their enrollment into a course titled "Kaltura Tool." The notification will come via an email from Canvas with the subject "Course Invitation" and a notification at the top of each Canvas page. Click Get Started in the email notification or Accept Invitation in the popup at the top of the Canvas screen.
Canvas email Course Invitation with Get Started button.
Users will then see the "Kaltura Tool" course in their Canvas Courses page and their Canvas Dashboard (depending on Dashboard settings).
2) In the Kaltura Tool course, click on the Kaltura Tools page to open the Kaltura Admin Tool.
Kaltura Tools course with Kaltura Tool link highlighted.

Searching for a User

3) At the Kaltura Admin Tool page, search for a user by typing their name, email address, or Canvas User ID into the User Search box and clicking Search.
Kaltura Admin Tool search screen, with a text entry box and a "Save" button next to it.
4) Possible users who match the search are displayed below the User Search box. 
Kaltura Admin Tool - list of users matching a search query. Name and username are listed.
5) If needed, use the additional Search box below to further refine your search.
Kaltura Admin Tool user search results, with the additional Search filter text entry box highlighted.
6) On the list of results, select a user account.
Kaltura Admin Tool with two search results. One search result selected.
7) This will display a list of all of the Kaltura videos owned by that user account and give the following information for each:
  • clickable video preview
  • EntryID
  • video title
  • description
  • creation date
  • tags
  • co-publishers
  • co-editors
  • download link
Kaltura Admin Tool page displaying list of videos owned by a sample user account.
This will allow you to determine if a particular video is associated with a user's account and verify that it uploaded correctly.

Downloading Source Video

To download the original or "source" file for another user's video, find that video in the list of entries (step 7) and follow these steps:
8)  Scroll to the "Download" column at the far right.
Results page with Download column highlighted.
9) Click the Download link. This will cause the video vile to download into your browser's default Download folder.
Browswer window displaying recently downloaded file at the bottom of the window.
10) Find the downloaded video file in your computer's file system and double-click it. It will open in your computer's default media player so you can play it. You can also open the file in a video editing program to make changes.
VLC Media Player

Exporting Video Metadata

To download a spreadsheet with a list of a user's videos and their metadata, do the following:
10) From the list of media (step 7), check the boxes for one or more video entries and click the Export button. 
Media results page with three videos checked off and "Export" button highlighted.
11) This will download a spreadsheet with the following information about each selected video:
  • EntryID
  • video title
  • description
  • creation date
  • tags
  • co-publishers
  • co-editors
  • download link
Spreadsheet of metadata about Kaltura videos with columns corresponding to the list above.

Keywordskaltura, administration, embed, publish, api, video, mediaDoc ID104348
OwnerJason Z.GroupUWSA DLE
Created2020-07-24 17:08:18Updated2022-11-09 15:08:23
SitesUW System Administration DLE
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