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Canvas (PeopleSoft) - Deleting an Academic Session Unenrolls Users from Courses

This article is for PeopleSoft administrators from University of Wisconsin institutions participating in the Digital Learning Environment (DLE). Deleting an academic session (i.e. semester, quarter, term, or period) from Peoplesoft's Session Table or Term/Session page will unenroll students and instructors from the Canvas sites for any courses associated with that session. Before deleting a session in PeopleSoft, make sure that there are no active courses associated with that session.

Deleting a session in PeopleSoft will cause the nightly data transfer from PeopleSoft to Canvas (through Kimono) to no longer include any courses associated with that session, and Canvas will drop all student and instructor enrollments in those courses.

If this happens on your campus, the PeopleSoft administrator should restore the missing sessions (using data from a backup, for example) and then create a new set of SAIP extract files to be placed on the Kimono server. At that point, the next nightly Peoplesoft to Canvas data transfer will restore impacted users' Canvas enrollments. The campus Canvas administrator can speed this up by requesting a manual SIS data integration into Canvas, which will restore enrollments early.

After enrollments are restored and verified in Canvas, the PeopleSoft administrator can move courses out of the impacted session and into sessions which will not be deleted. 

Keywords:canvas, oracle, SIS, Student Information System, semester, term, period, quarter, drop   Doc ID:98443
Owner:Thomas A.Group:UW System Administration DLE
Created:2020-03-04 16:16 CDTUpdated:2020-03-11 13:11 CDT
Sites:UW System Administration DLE
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