Canvas: Setting Up Shared Student Enrollment with UW-Madison in the UW-System implementation

Enrolling UW-Madison students in the UW-System instance of Canvas.

Some programs on the UW-System instance of Canvas may have enrollment that includes UW-Madison students in addition to a campus or institution already included in the UW-System Canvas implementation. Students from UW-Madison do not usually exist in the UW-System instance of Canvas, so they must be added.

Create a Supplemental Course in Canvas

  1. The campus Canvas institution admin creates a supplemental course section for the course.
  2. Click Sub-Accounts found in the menu list on the left.
  3. Click the name of the sub-account "[name of campus] - Instructional Supplemental Courses."
  4. Click the +Course button located near the top right of the screen.
  5. Name the course something that will identify it to you and others as the course for UW-Madison students such as [Course Name] UW-Madison Students [term name, term year] and select the correct enrollment term for the course.
  6. Click Add Course.
  7. In the new course, create a self-enrollment link by following the steps in the How do I enable course self-enrollment? guide.
  8. Paste the course's self-enrollment URL into an email and send it to either the course instructor or the students in the course. 
TIP: Create an additional section in the supplemental course and enroll the instructor in it so they can later reference the supplemental course if necessary. 

Enroll UW-Madison students

  1. The UW-Madison students should follow the link and click the UW Employee/Faculty/Student button and select UW-Madison as their organization from the resulting drop-down menu. This will allow them to use the UWS instance.
  2. Once they've entered their UW-Madison credentials, they click Enroll in Course to complete the enrollment process.

Crosslist the Supplemental Course

Once all of the UW-Madison students have enrolled themselves in the supplemental course, crosslist the supplemental course section with the SIS created instructional section. Please note that once the supplemental course section is cross-listed, no additional Madison students can be added.


At the end of the term, the grades will have to be manually entered into the UW-Madison SIS.




Keywords:collaborative, supplemental, enrollment, crosslist, supplemental   Doc ID:88858
Owner:Karla C.Group:UW System Administration DLE
Created:2019-01-04 16:20 CSTUpdated:2020-11-24 20:40 CST
Sites:UW Green Bay, UW Oshkosh , UW Parkside, UW Platteville, UW Stout, UW System Administration DLE
CleanURL:https://kb.wisconsin.edu/dle/canvas-setting-up-shared-student-enrollment-with-uw-madison-in-the-uw-system-implementation
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