Canvas: Setting Up Shared Student Enrollment with UW-Madison in the UW-System implementation

Enrolling UW-Madison students in the UW-System instance of Canvas.

Some programs on the UW-System instance of Canvas may have enrollment that includes UW-Madison students in addition to a campus or institution already included in the UW-System Canvas implementation. Students from UW-Madison do not usually exist in the UW-System instance of Canvas, so they must be added.

Create a Supplemental Course in Canvas

  1. The campus Canvas institution admin creates a supplemental course section for the course.
  2. Click Sub-Accounts found in the menu list on the left.
  3. Click the name of the sub-account "[name of campus] - Instructional Supplemental Courses."
  4. Click the +Course button located near the top right of the screen.
  5. Name the course something that will identify it to you and others as the course for UW-Madison students such as [Course Name] UW-Madison Students [term name, term year] and select the correct enrollment term for the course.
  6. Click Add Course.
  7. Click Update Course Details. The URL for the course will appear near the bottom of the page. Copy the URL by selecting the URL text and right-clicking to select copy.
  8. Paste this URL into an email and send it to either the course instructor or the students in the course. 
TIP: Create an additional section in the supplemental course and enroll the instructor in it so they can later reference the supplemental course if necessary. 

Enroll UW-Madison students

  1. The UW-Madison students should follow the link and click the UW Employee/Faculty/Student button and select UW-Madison as their organization from the resulting drop-down menu. This will allow them to use the UWS instance.
  2. Once they've entered their UW-Madison credentials, they click Enroll in Course to complete the enrollment process.

Crosslist the Supplemental Course

Once all of the UW-Madison students have enrolled themselves in the supplemental course, crosslist the supplemental course section with the SIS created instructional section. Please note that once the supplemental course section is cross-listed, no additional Madison students can be added.


At the end of the term, the grades will have to be manually entered into the UW-Madison SIS.



Keywords:collaborative, supplemental, enrollment, crosslist, supplemental   Doc ID:88858
Owner:Karla C.Group:UW System Administration DLE
Created:2019-01-04 16:20 CSTUpdated:2019-02-21 09:36 CST
Sites:UW Green Bay, UW Oshkosh , UW Parkside, UW Platteville, UW Stout, UW System Administration DLE, UW-Extension and Colleges
CleanURL:https://kb.wisconsin.edu/dle/canvas-setting-up-shared-student-enrollment-with-uw-madison-in-the-uw-system-implementation
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