(WHS Archives) ArchivesSpace Resource -- Additions and Edits [DRAFT]

Manual for additions and edits in ArchivesSpace

ArchivesSpace Resource -- Additions and Edits to EAD

Edits to EAD

  • Minor edits may be either
    • Sent by email to Description Archivist
    • Print up relevent section(s) and mark corrections; make sure the print out has name of collection and call number
  • Major edits
    • Request finding aid to be imported into ASpace
    • Follow instructions for Additions

Additions to EAD

When a new accession comes in for a collection which already has an EAD finding aid, or when major edits need to be made, such as a list for A/V materials.
  • Request existing EAD to be imported into ArchivesSpace to Description Archivist
  • Review import in ArchivesSpace for any major errors to other lists


To be completed by Description Archivist or their staff.
  • Download EAD from UWDCC ftp site into EAD Updates folder
  • Make edits to the EAD before import (in <oXygen/> or Note Tab Pro
    • Fix date
    • Fix Extent
    • Call numbers
    • Remove commas from <unittitle> and <unitdate>
    • Convert c.f., n.d. and other abbreviations
  • In Archives Space: Create -- Background Job -- Import Data
  • Import Type: EAD
  • Drag file or Add file
  • Queue Job
  • Job success OR failure
    • If failure read log to see if error to EAD can be discovered

Keywords:ArchivesSpace WHS Resource EAD   Doc ID:90024
Owner:Alison B.Group:UW Libraries Shared Systems
Created:2019-02-26 14:47 CDTUpdated:2019-02-26 14:47 CDT
Sites:UW Libraries Shared Systems
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