Webex Meetings: (Mac) Schedule a Webex Meeting using Outlook Desktop
Schedule, edit, or cancel meetings from Microsoft Outlook for the Mac.
Scheduling Webex Meetings from the Outlook Desktop Client is easy.
- Not having to go to a website to add a Webex Meeting to your newly created or existing meetings
- Ability to just click a single button to make your meetings a Webex Meeting
- Easy to view your calendar and others when scheduling
- Webex Meetings Scheduler add-in must be installed.
Add Cisco Webex Meetings Scheduler to Outlook
Search for the Cisco Webex Meetings Scheduler app.
Select Get it now and follow the on-screen instructions.
Set Your Webex Site in Outlook
If you're using Outlook for desktop, in the Cisco Webex group on the ribbon, select Add Webex Meeting.
Select Get Started.
Select or enter the Webex site URL that you want to use, in the format uwmadison.webex.com, and then select Next.
The Sign in screen opens in a new browser window. Enter your Microsoft 365 email address, and then select Next.
Select Add Webex Meeting to add a Webex meeting to your appointment. If you prefer to add a Webex Personal Room meeting when you add a Webex meeting to an appointment in Outlook, change the default meeting type. For more information, see Change the Default Meeting Type section.
Change the Default Meeting Type
Webex meeting—Each meeting has a unique meeting link and video address.
Webex Personal Room meeting—All meetings use your Personal Room link as the meeting link and your Personal Room video address as the video address.
If you're using Outlook for desktop, in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences.
Select the default meeting type from the drop-down list under Default meeting type and select Save.
Schedule a Webex Meeting from Outlook
Create an appointment in Outlook.
Enter the appointment name, location, and start and end times.
If you want the appointment to repeat:
To invite others:
In the Cisco Webex group on the ribbon in Outlook, select Add Webex Meeting.
(Optional) Edit the meeting options, such as add an alternate host or cohost. You can also set the entry and exit tone, enable breakout rooms(default) and change the meeting password
The appointment shows the Webex meeting details, including a link to join the meeting. You can copy the link and share it with others.
Edit a Webex Meeting
After you schedule a meeting, you can use Outlook to edit it at any time. You can change the attendees, the meeting information, such as the date and time, the meeting options, and remove the Webex meeting.
When you edit a scheduled meeting, an updated email invitation is sent to the attendees and the meeting information on your Webex site is updated.
In your Outlook calendar, edit the scheduled meeting.
Change any of the following:
The Webex meeting details look similar to the following:
Change the Webex meeting options. If you're using Outlook for desktop, in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences.
Select Send Update.