AEFIS - Users - Requesting a User Account

This document explains how to request a new AEFIS account, or to edit or terminate an existing AEFIS account.

AEFIS provides an expansive suite of tools that collect, store, and organize a wide range of information about courses, faculty, faculty performance, students, and student learning. Colleges and departments will often wish to established designated personnel to access and act upon various combinations of this data.

To make this possible, UW-Madison has established several AEFIS roles, each with a varying combination of permissions and access to AEFIS data. For information about these several AEFIS roles, see AEFIS - Users Roles and Permissions.

Some of this AEFIS data contains sensitive information regarding students and instructors. Therefore, colleges and departments need to follow a controlled procedure (delineated below) to request employee access to AEFIS functionality.

AEFIS accounts are provisioned on the "college" or "department" level. At UW-Madison, most are provisioned at the "department" level. For security reasons, all AEFIS accounts must be associated with a NetID; Office 365 service accounts are not allowed in AEFIS.

Requests must be made by an academic chair, a department or college supervisor, or a current AEFIS administrator.

Requesters should submit the following information to

  • Requester's name
  • Requester's title/department
  • Name of employee whose AEFIS account is to be created, edited, or terminated.
  • NetID of employee whose AEFIS account is to be created, edited, or terminated.
  • Type of request (add new, or edit or terminate existing account)
    • If "add new"
      • Which college or department?
      • Which AEFIS role?
    • If "edit"
      • From what to what?

Most requests will be fulfilled within one business day.

See Also:

Keywords:AEFIS aphis administrator administrative account request permissions academic college department new add change remove course designer program coordinator   Doc ID:80729
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2018-03-08 12:04 CSTUpdated:2021-10-11 09:12 CST
Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW-Madison
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