Campus Codes Used in Location / Appointing Department / Academic or Summer Pay Groups in HRS

Overview

In HRS, each campus is considered a Business Unit. Each Business Unit has an assigned one-character alpha code (e.g. A, B, C, etc.) that represents that campus. The one-character alpha code is used throughout HRS as a campus identifier.

In particular, the alpha code is used as a prefix on the appointing Department field and the Location field which are displayed on an employee's Job Data record.

For employees with an Academic Year appointment, Summer Session or Summer Service appointment, the one-character alpha code is the second letter of their 3-character Pay Group code (e.g. CAR, SAR, VAR).

You may click on the links below to navigate directly to a section:

---

Example of Alpha Codes Used as a Prefix

Note:  You can find an employee's appointing Department and Location from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Work Location tab.

Example of Alpha Code Used as Second Letter in Pay Group for Academic Year Employee

If an employee's Pay Group code begins with the letter "C", they are on the Academic Pay Period Payroll Calendar and receive 9 paychecks.  Each institution has its own specific Academic Pay Period payroll calendar. The second letter of an Academic year employee's Pay Group code contains the alpha code for their particular institution.  (See example below).

Note: You can display an employee's Pay Group code from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Payroll tab.

Example of Alpha Code Used as Second Letter in Pay Group for Summer Session Appointment

If an employee's Pay Group code begins with the letter "S", they are on the Summer Session Payroll Calendar and they have a teaching appointment.  Each institution has its own specific Summer Session Payroll Calendar. The second letter of a Summer Session employee's Pay Group code contains the alpha code for their particular institution. (See example below).

  

Example of Alpha Code Used as Second Letter in Pay Group for Summer Service Appointment

If an employee's Pay Group code begins with the letter "V", they are on the Summer Service Payroll Calendar, and they have a Research or Administrative appointment.  Each institution has its own specific Summer Service Payroll Calendar.  The second letter of a Summer Service employee's Pay Group code contains the alpha code for their particular institution.  (See example below).