Inviting Students to a Course in the Continuing Education Environment

Introduction

There are different methods of inviting students to join a course depending on their status as a Universities of Wisconsin student/staff.  It is very important that you use the appropriate method or the student could have difficulty accessing the course.  (Note: depending on the course and user population, you may need to use both methods) Fortunately it is easy to know which method to use based on the students' email address. If you have any questions or are not sure of the method to use, please contact your Campus Canvas Administrator.

• Users with a Universities of Wisconsin email Address
• Users without a Universities of Wisconsin email Address

People with a Universities of Wisconsin Email Address

If a user is an existing student/employee and has an email address associated with any Universities of Wisconsin campus (Examples: @uwosh.edu, @uwgb.edu, @uwm.edu, etc.) it is important to use their existing Canvas account when adding them to a CE course.  Using their existing account will help prevent multiple accounts from being created for the same person and will ensure they see ALL of their Canvas courses on a single dashboard.

1. Navigate to the course in which you would like to add users.
2. Click the People tab from the navigation menu.
   
   
   
3. Click the +People button in the upper right corner of the window.
   
   
   
4. The Add people pop-up will appear. Complete fields as described below and click Next.
   • Add Users by: Make sure email address is selected.
   • Email Addresses: Add the campus email address of the individual (or a list of email addresses separated by commas).
     Note: Email addresses can be from any Universities of Wisconsin campus (Example: @uwosh.edu, @uwm.edu, @uwstout.edu, etc)
   • Role: Use the drop-down to select the role the user(s) should have in the course
   • Section: If sections are being utilized, select the appropriate section.
     
5. STOP!  It is very important to read the next set of instructions carefully. Errors at this step will create multiple accounts for users and cause extra work and confusion.
6. The window will change to display a list of users NOT recognized by the system, their email address will be listed.  DO NOT click the checkbox next to their name, DO NOT click the link to add their name.  Simply make a note of the user(s) that were not recognized and click Next.
   
7. The window will change again to display a list of users that were recognized by the system. Click Add Users.
   
   
   
   
8. Now we need to try and find the users not recognized on the first pass.  Repeat steps 1-3 again.  When the Add People window appears, complete fields as described below and click Next.
   
   • Add Users by: Make sure SIS ID is selected.
   • SIS IDs: Add the campus prefix and the ID number for the user(s). (Example: STO1234567)
     • Campus Prefixes are as follows: EAU, GBY, LAC, MIL, OSH, PKS, PLT, RVF, STP, STO, SUP, WTW
   • Role: Use the drop-down to select the role the user(s) should have in the course
   • Section: If sections are being utilized, select the appropriate section.
     
     
     
9. Complete steps 6 and 7 again.  If a user is not found using this method, contact your Campus Canvas Administrator for assistance.

People Without a Universities of Wisconsin Email Address

1. Navigate to the course in which you would like to add users.
2. Click the People tab from the navigation menu.
   
   
   
3. Click the +People button in the upper right corner of the window.
   
   
   
4. The Add people pop-up will appear. Complete the fields as desired, then click NEXT.
   1. Add Users by: Make sure email address is selected.
   2. Email Addresses: Add the email address of the individual (or a list of email addresses separated by commas).
   3. Role: Use the drop-down to select the role the user(s) should have in the course
   4. Section: If sections are being utilized, select the appropriate section.
      
5. A new Add People pop-up will appear that lists the email addresses of the new users. Click the select-all checkbox to indicate you would like to add all as new users. If desired add names to the appropriate field. (Users will have the opportunity to update their names once their account is created.  It is ok to leave the name field blank.) Click Next.
   (Note: Any users that have an email already included in the Canvas system, will NOT be listed in this window, but will be added to the course.) 
   
   
   
6. The pop-up will update to list names (if entered) and email addresses of all new users. Click the Add Users button.
   
   
   
7. Invitation emails will immediately be sent to the individuals. If individuals do not receive the invitation email, it may be for the following reasons.
   
   • Email address is entered incorrectly
   • The message was delivered to the users Spam/Other inbox
   • Invitations were filtered out by an organization's IT dept. This occasionally happens when users have an email associated with their place of employment.
8. If desired, share Creating a Canvas Account via Course Invitation with your students.