Canvas - External Application Integration Request

Integrated external applications add new functionalities to the DLE to meet the needs of teaching and learning. These applications allow the user to login to the application using their campus login and password so the application can exchange data with the DLE. External applications do not include links, content or other materials within the DLE that do not exchange credentials or data. Each external application has its own unique technical setup that complies with federal regulations and UW System policies. To ensure the security of the DLE is not compromised, our application integration request process reviews and vets the tool before it is integrated with the DLE.

We developed the external application approval process to ensure a transparent, consistent, and efficient process. The time frame to complete a request depends upon the complexity of the integration and the level of risk that the integration introduces into the DLE. The request process is sequential and follows the stages outlined in the “Integration Request Process” graphic shown below.

PLEASE NOTE: The DLE third-party application vetting process does not replace any UW System procurement processes or requirements.  Application approval by the DLE team does not grant procurement authority.  A tool required for integration with the DLE should have a signed third-party tool application agreement in place prior to purchase.

To request a new integration, please complete the External Application Integration Request Form.

Approval Process

  1. Request: A Canvas administrator submits a request form that details relevant information about the external application.
  2. Intake Review: UW System Administration collects and reviews the vendor's accessibility statements, privacy policy, and terms of use.
  3. Functional Testing: UW System Administration works with the Canvas admin to install the tool in a test environment. Admin confirms the tool meets the needs of teaching and learning and that it functions as described.
  4. Final Review: Both parties evaluate the tool's data security, privacy, and accessibility of the tool. The admin creates user documentation and installation notes for other admins to use in the future.
  5. Approved or Not Approved: Based on the results of the earlier steps in the process, the tool is either approved for use or put on hold until the vendor completes requested actions.

Arrow pointing right, split into 5 sections with indications on percent of request process complete. Sections labeled Request - 24%, Intake Review 49% Functional Testing 74%, Final Review 99%, Approved

Requested Integrations and Status


Keywords:
Canvas, LTI, Integration, Vendor
Doc ID:
155517
Owned by:
Sarah B. in UWSA DLE
Created:
2025-10-13
Updated:
2025-11-10
Sites:
UW System Administration DLE