Blackboard Collaborate Ultra - Large Events

Normal Blackboard Collaborate Ultra events have a limit of 250 participants. Users within the University of Wisconsin (UWS) who are planning an event for more than 250 participants can now create sessions to accommodate more than 250 participants on their own.

Users can create a Collaborate Ultra Large Event Session from Canvas courses that have Collaborate Ultra enabled or from the My Wisconsin Portal. Some administrators will also be able to create Collaborate Ultra Large Event Sessions from the Collaborate Scheduler (us.bbcollab.com),.


The session creation page is broken down into four sections:
Session information, Event Details, Invitations, Session Settings.

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1. Session Information

The topmost portion of the Session creation form contains basic information about the session including session name, telephony information, and guest link.
 

2. Event Details

The event details section contains all information pertaining to Date and Time of session.
A Collaborate Ultra Large Event session cannot be a repeating session.
A Collaborate Ultra Large Event session cannot be an open ended session with no end time.
A Collaborate Ultra Large Event session must have a specified Start and End time no more than 4 - 6 hours apart.
Users may set an Early Entry time for their Collaborate Ultra Large Event if desired.

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3. Invitations

There are 2 ways to invite guests to Collaborate Ultra sessions.
  • Enable guest access and send out the session guest Link - The session guest link is a generic guest link which is not tied to any specific individual. Upon joining a session, guests will be prompted to enter their name. All guests joining the Large Event session via the guest link will join as Participants. 
  • Email Invitation (Scheduler Only) -  users may invite guests to their session by creating an invitation and entering the guest's name, email address and specifying a role for the guest (Participant, Presenter, Moderator).
To create an Invitation, expand the "Invitations" section of the session creation form.
Click the plus sign to invite a guest.

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Enter guest's full name, email address and choose a role for the guest (participant, presenter, moderator) 
Click Invite Attendee

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When creating a Large Event session from a Canvas course or the My Wisconsin Portal, users will not have access to the Invitations section of the form.
Instead, users will need to enable guest access and send the generic guest link to all guests.

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During the Large Event, guests can be promoted to presenter or moderator by opening the Attendee panel, clicking the ellipses next to the guest's name and selecting either Make Moderator or Make Presenter.

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4. Session Settings

You may select any settings that you desire in Session Settings section.
You must select "Allow 250+ attendees to join" in order for your session to be treated as a Large Event.
Please note that "Share Audio, Share Video, Post Chat Messages and Write on Whiteboard or Files" will be deselected by the  system upon saving the Large Event Session. 

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Click Save.




Keywords:webconference, webinar, stream, big   Doc ID:100804
Owner:Nate J.Group:UW System Administration DLE
Created:2020-04-17 13:30 CDTUpdated:2020-04-21 10:33 CDT
Sites:UW Oshkosh , UW Platteville, UW Stout, UW System Administration DLE, UW-La Crosse
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