Blackboard Collaborate Ultra - Large Events
Normal Blackboard Collaborate Ultra events have a limit of 250 participants. Users within the University of Wisconsin (UWS) who are planning an event for more than 250 participants can now create sessions to accommodate more than 250 participants on their own.
Users can create a Collaborate Ultra Large Event Session from Canvas courses that have Collaborate Ultra enabled or from the My Wisconsin Portal. Some administrators will also be able to create Collaborate Ultra Large Event Sessions from the Collaborate Scheduler (us.bbcollab.com),.
The session creation page is broken down into four sections:
Session information, Event Details, Invitations, Session Settings.
The topmost portion of the Session creation form contains basic information about the session including session name, telephony information, and guest link.
The event details section contains all information pertaining to Date and Time of session.
A Collaborate Ultra Large Event session cannot be a repeating session.
A Collaborate Ultra Large Event session cannot be an open ended session with no end time.
A Collaborate Ultra Large Event session must have a specified Start and End time no more than 4 - 6 hours apart.
Users may set an Early Entry time for their Collaborate Ultra Large Event if desired.
There are 2 ways to invite guests to Collaborate Ultra sessions. To create an Invitation, expand the "Invitations" section of the session creation form.
Click the plus sign to invite a guest.
Enter guest's full name, email address and choose a role for the guest (participant, presenter, moderator)
Click Invite Attendee
When creating a Large Event session from a Canvas course or the My Wisconsin Portal, users will not have access to the Invitations section of the form.
Instead, users will need to enable guest access and send the generic guest link to all guests.
During the Large Event, guests can be promoted to presenter or moderator by opening the Attendee panel, clicking the ellipses next to the guest's name and selecting either Make Moderator or Make Presenter.
You may select any settings that you desire in Session Settings section.
You must select "Allow 250+ attendees to join" in order for your session to be treated as a Large Event.
Please note that "Share Audio, Share Video, Post Chat Messages and Write on Whiteboard or Files" will be deselected by the system upon saving the Large Event Session.