Academic Staff Executive Committee Minutes 1-30-20
2:00 – 4:30 p.m. Thursday, January 30, 2020
53 Bascom Hall
Members Present: Donna Cole; Jenny Dahlberg; Tim Dalby, chair; Stephanie Elkins;
Mallory Musolf; Leslie Petty; Deb Shapiro; Lindsey Stoddard Cameron; Bill Tishler
Guests: Steve Ackerman, Michael Bernard-Donals, Rebecca Blank, Diane Blaskowski,
Denny Hackel, Ron Harris, Matt Mayrl, Jake Smith, Mark Walters
The meeting was called to order at 2:00 p.m.
The minutes of January 23, 2020 were approved.
Guest: Rebecca Blank, Chancellor
Chancellor Blank provided ASEC with some updates. There is going to be an ad playing in the second quarter of the Super Bowl featuring the UW-Madison School of Veterinary Medicine. The ad is from WeatherTech and is asking for donations to the Vet School because of the care the CEO’s dog received at the school.
There are many finalist visits coming up during the next two months for the Vice Chancellor for Research and Graduate Education as well as three Deans. Student debt numbers have just come out, and 55% of seniors this last year graduated debt free. This is likely due to increase in financial aid. The Title and Total Compensation project is heading for completion, which will provide paths for career movement as well as titles that allow UW-Madison to match its compensation with peers. Chancellor Blank also mentioned that the UW System President position has been posted.
She also discussed Hostile and Intimidating Behavior and the need for outreach to graduate students in the laboratory sciences. The College of Engineering has been leading the way in this area. Campus is starting to develop an online training module for HIB.
Guest: Steve Ackerman, Interim Vice Chancellor for Research and Graduate Education
Steve Ackerman shared information on the recent history of changes to VCRGE including the addition of RSP and IRBs to the portfolio, which includes the Graduate School. In addition, a Campus Research Cores office was created and three new research centers have joined VCRGE (Data Science Institute, Genomics Institute and Wisconsin Energy Institute).
Interim Vice Chancellor Ackerman shared information about the NSF HERD survey. The University of California system changed their calculations for this survey, which caused part of the shift in the UW-Madison ranking. In addition, our research numbers are not growing as quickly as our peers. He shared a chart of research academic staff numbers plotted against growth in extramural funds. While academic staff research staff numbers leveled off during a decline in research expenditures, they did not decrease.
He also discussed the Biotron, which is slated to be closed. There are not currently enough researchers to support the facility. They are working on places for employees to go as well as researchers. The earliest it will close is a year from now.
Tim Dalby, ASEC chair, thanked Jenny Dahlberg for her service as chair during the first six months of the year.
Heather Daniels, Secretary of the Academic Staff, reported she compiled a list of gendered pronouns found in ASPP and has forwarded a draft resolution to PPPC for their consideration.
Jenny Dahlberg shared that the Research Assistants Graduate Assistant Policies and Procedures has been published. Deb Shapiro reported that the Letters and Science CASI learned more about a proposed academic building for L&S.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss the Nominating Committee Slate and Nomination to the Director of Facilities Planning and Management Search and Screen Committee. (Stoddard Cameron). Seconded. Approved.
Motion to Convene in Open Session. (Dahlberg). Seconded. Approved.
Motion to nominate Chris Bruhn to the Search and Screen Committee for the Director of Facilities Planning and Management (Dahlberg). Seconded. Approved.
• February Assembly Agenda
Motion to approve the February Assembly Agenda (Stoddard Cameron). Seconded. Approved.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals shared with ASEC that he will be stepping down from his vice provost role sometime this summer.
He discussed with ASEC how to explore how to better support a diverse workforce for university staff and academic staff. Career advancement and leadership opportunities are crucial parts. An understanding of the conditions of employment, thinking about professional development in different ways, and looking at areas where there is a lot of diversity and places there is not.
Vice Provost Bernard-Donals shared that there are discussions about developing an online HIB training to supplement in-person training. Tamie Klumpyan is also working on bystander training and has been piloting that training over the last six months. It will be launched officially soon. The training covers what to do when HIB or inappropriate behavior happens and how to get involved in situations early.
Guests: Diane Blaskowski and Mark Walters, Office of Human Resources (Title and Total Compensation Project)
Diane and Mark answered a number of questions in regards to TTC. HR practices should continue to operate as normal including normal career progression through prefixes until a cutoff date in early June. There seems to be confusion about business titles. They cannot be an exact match to an existing title. That means someone can be called Director of XX program since that title doesn’t exist in the system. The title “director” will not exist by itself in the new titling system.
For mapping quality assurance, they flagged 5184 titles that were mapped and needed to be reviewed. They have received about 37% of those back. There will be an automated quality assurance process taking place in JEMS next week. They are also holding sessions with leadership followed by functional leader meetings.
In regards to benefits, a subgroup has put forward some recommendations for campus leadership to review. The earliest any of these recommendations would be implemented is January 2, 2021.
Meeting adjourned at 4:36 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff