HelioCampus AC - Eval - Allow Faculty to Access List of Participants (Admin) [UW-Madison]

As of June 27, AEFIS has been rebranded as HelioCampus AC (Assessment & Credentialing). For more information, review this KnowledgeBase document. Learn@UW-Madison Staff will be updating KnowledgeBase documentation throughout the summer to reflect changes to navigation menus in HelioCampus AC.

This KB document explains how HelioCampus AC (formerly AEFIS) department or school administrators can allow instructors to determine which students have submitted surveys.

Occasionally, faculty wish to grant extra credit points to students if they complete the HelioCampus AC course evaluation. This document explains how the local HelioCampus AC department or school administrator can grant instructors that permission.

However, the Learn@UW-Madison team recommends against this method of granting extra credit, because it can be difficult to tracking and keep up-to-date. Instead, we suggest an alternative approach: Grant extra credit to all students, provided the overall evaluation response rate surpasses, say, 85%. To check the overall response rates for an evaluation, refer to HelioCampus AC - Eval Results - Viewing Survey Response Rates and Results (Instructor) [UW-Madison]. Questions should be directed to Learn@UW Support.

  • Note: Faculty are never able to see the detailed evaluation responses from a particular student.

Allow Faculty to Access List of Evaluation Participants

Locate and open the HelioCampus AC Department to be edited

  1. Log into HelioCampus AC with your NetID credentials.
  2. Select the Menu button (three stacked lines commonly called the hamburger menu) on the left side of the page to open the HelioCampus AC main menu.
    Image of HelioCampus AC menu button

  3. Under the Organizational Hierarchy header, select Departments. (If you are a college admin, select Colleges.)
    Main menu of Heliocampus AC with Departments selected

  4. The Available Departments page lists all of the departments for which you are an administrator. If you submit Program Assessment Reports you will see all departments, however, you will only be able to edit the one(s) you have rights to edit. Find your department and select Manage on the right side of the page.
    Image of available departments in HelioCampus AC

  5. Your Department Home page will open. From here you can manage a range of settings and information for your department.

Change Survey Settings to Allow Faculty Access

  1. From the Department Manager navigation bar, select Survey Settings.
    Image shows HelioCampus AC Department Manager menu, with Survey Settings highlighted.

  2. Near the top of the list of settings, locate and select a dropdown field accompanied by the text "Faculty can view a list of course evaluation participants whom have completed surveys when survey status is".
    Image shows Department Survey settings checkbox, with the text "Faculty can view a list of course evaluation participants whom have completed surveys when status is..."

  3. Select either In Progress or Pending Results.
  4. Select Save.

See Also:

Keywords:AEFIS department details name mission academic contact settings   Doc ID:96608
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2019-12-12 15:01 CDTUpdated:2023-07-27 14:47 CDT
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