Academic Staff Executive Committee Minutes 09-06-18
2:00 – 4:30 p.m. Thursday, September 6, 2018
53 Bascom Hall
Members Present: Bruno Browning; Donna Cole; Aaron Crandall; Jenny Dahlberg; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Michael Bernard-Donals, Laurent Heller, Sarah Mangelsdorf, Jake Smith
The meeting was called to order at 2:00 p.m.
The minutes of August 30, 2018, were approved.
Kevin Niemi, ASEC Chair, reported that the first UW System Academic Staff Representatives meeting is happening on September 7.
Heather Daniels, Secretary of the Academic Staff, reported that the UW-Madison/UW-Extension Academic Staff Policies Work Group will be concluding their work at the next meeting. This committee could serve as an academic staff governance pre- and post-transition work group.
ASEC will discuss the membership of this group at their next meeting.
Guests: Laurent Heller, Vice Chancellor for Finance and Administration
Vice Chancellor Heller discussed the academic benchmarking consortium. This is an administrative staffing tool. They have analyzed one year of data from a few years ago. They are in the process of finalizing data for a second year with the plan to analyze an additional year. It does not look like we are understaffed compared to other universities in the consortium. There will be better data once more universities join the consortium.
ASEC asked Laurent about the protest guidelines that were released in Inside UW. ASEC was disappointed to not have had a chance to the see the guidelines until they were published. There had been indications that the guidelines would be shared. Laurent said the guidelines are a living document and can be updated and changed as needed. He encouraged ASEC to invite leaders from the committee who worked on the document to present the document to ASEC and/or the Academic Staff Assembly.
Guest: Sarah Mangelsdorf, Provost
Provost Mangelsdorf discussed the Discretionary Compensation Fund. There will be the same level of funding as last year including bonus funding. They are currently doing the final tweaks on the memo, which should be going out soon.
The committee looking at campus restroom facilities is being recharged for a second phase. The first phase was spent cataloging facilities on campus and looking at signage for gender-neutral bathrooms. They also worked on creating a map for gender-neutral bathrooms and identifying places to add gender-neutral bathrooms. The second phase will focus on guidance on guidance for new construction, remodeling and other policy discussions.
Sarah also discussed the relationship of the Division of Continuing Studies with the rest of campus as far as raising money through community outreach programs. The Division of Continuing Studies provides resources to schools/colleges on marketing, etc. They also direct people to programs across the campus. Their mission is to provide support and expand offerings on campus.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Vice Provost Bernard-Donals discussed the pay tool memos. These are being finalized now. They are currently making sure that schools/colleges/divisions publish a timeline and are clear about how the process will work. Reason codes are not being used well or accurately, and examples on how to use codes correctly will be part of the memo.
Michael shared information about the National Center for Faculty Development and Diversity. This is a set of online resources for faculty development with emphasis on minority faculty (instructional roles). UW-Madison has purchased an institutional membership to this program. Anyone on the UW-Madison campus is able to sign in and use this resource.
Michael provided an update on training around Hostile and Intimidating Behavior (HIB). He has been having conversations with Carmen Romero-Gonzalez about getting workshops set up in the spring for non-native English speakers. They will be doing sessions for first, second and third shifts. The website does currently have some documents translated. He and Patrick Sheehan, Office of Human Resources, gave a presentation of the HIB workshop for the Human Resources reps. There was a discussion about investigations and whether these could be done regardless of whether the formal or informal process is being used.
•September Assembly Agenda
Motion to approve September Assembly agenda (Dahlberg). Seconded. Approved.
•October Assembly Agenda
The Chancellor will speak and take questions at this meeting. There is no business yet for the meeting.
•Assembly Meeting Expectations
ASEC should participate in the meeting as needed. If they have information to offer the Assembly about a resolution or topic or questions to ask, they should feel free to do so.
•Topics for the Chancellor
DCF Structure (Analysis-changes for the future)
Meeting adjourned at 4:22 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff