An index to CAE filespace articles

This article is intended as a one-stop shop for articles pertaining to CAE filespace.

You can click on the panels below to expand the related article. Links to each individual article are included below.

Please note that you will need to be on campus or connect via VPN. You can use your WiscVPN or Engineering connection for this:

Files located on a CAE account can be accessed remotely through the site . When accessing this site, you will be prompted with a login box. Please use your CAE username and password
You can also access this webpage through your My CAE Account page.  Navigate to, login using your CAE username and password, and click the "Disk Space" link and you will find the link under "File Manager"  

To download a file, simply right click on the file, and select Download.  

To upload a file, select the upload button located at the top of the page. Then select the file to be uploaded by clicking the "browse..." button. Complete the process by pressing the "upload" button. 

Move Files
To move a file, right click on the file and select "cut". Then navigate to the desired folder, right click near the green arrow in the folder, and select paste. 

Folder Navigation
To access a folder, double click it in either the left or right pane. To go up a folder level, double click the green "up" arrow at the top of the page.

Mapping a Network Drive
  • WindowsAdditionally, you may Map a Network Drive (as in Mapping Your CAE Network Drive ) in Windows. The full path to your personal CAE user space is \\\(first letter of your user name)\(your user name). For example, the path to mapping a drive to the user name ismith would be \\\i\ismith
  • Macintosh: To connect to your filespace on a Mac, you can use safari, or click "Go->Connect to Server" and enter smb:// letter of your user name)/(your user name). For example, the path to mapping a drive to the user name ismith would be smb://

Maximum allowed disk space

First thing, how much disk space do you have anyway? Here is a general rule of thumb:

  • When a CAE account is created, it is given a base allotment of 4 GB.

  • College of Engineering undergrads and grad students are given additional 21 GB (25 GB total).
  • CoE faculty/staff get an additional 46 GB to the base allotment (50 GB total).

  • Other factors that affect allotment include special course requirements and purchased disk space.

Checking current vs. maximum disk usage

Although there are a few ways to check your disk space from Windows and Linux machines, CAE suggests checking from your CAE account page.

This is the easiest way, just access this link from any computer:

Emptying Trash

One useful tool is Windows Trash Analysis, great for clearing clutter. Unless your trashed files (Recycle Bin in Windows) are emptied, they still count against your disk quota.

To find large files in your file space, please refer to KB article Finding High Disk Space File Usage on Windows

Checking Disk Quota and Usage

There are a few ways to check available and used disk quota. Detailed information can be found in here

Reducing disk quota

There are several ways to delete your unnecessary files from your files space:

1) log in to CAE Windows machines and delete all the files that you won't need. 

2) go to and log in using your CAE log in and password and delete files from there.

Note: if you are trying to access this page outside the campus, you need to be connected to VPN first.

3) use Linux machines to open up Terminal, and remove files using "rm file_name" command.

After deleting files, make sure that Recycle Bin is also emptied. Please allow system to update and reflect the changes, it will take about 30 mins. Re-check disk space usage.

If that doesn't clear up enough space, you can move files to DoIT's Box service.

Alternatively, you can trying moving some of the files to a flash drive or other storage media.

Reducing disk quota after grace period passed

There is a 7 day grace period given to access your files safely and get the account under disk quota. Moving files is restricted after this period passed. If your filespace is grossly over quota, you will not be able to move files at all. The grace period will not apply. You must delete files until your account is below quota. 

First thing you can do is empty the Recycle Bin and see if it brings the account under the quota, if it is delete files as outlined in above instructions.

If not, there are couple options to chose from:

1) use Linux machines to empty the trashcan in the Gui, or open up Terminal, and remove files using "rm file_name" command.

2)  if using windows file explorer, highlight the files you wish to delete, and press Shift+Delete which will lead to "permanent" deletion of files

If you still have problems with deleting files and going under the quota, contact CAE Help Desk.

When you are in a CAE Windows lab, your files can be found on your I drive. In CAE Linux labs, this same space will be your default home directory.

These instructions help you access your files from computers outside CAE labs. 
**Note you can only reach your network drive from any UW-Madison campus wireless network, or the Engineering or WiscVPN. Details on how to connect to the Engineering VPN here: Installing and Connecting to VPN. If you have not yet activated your Engineering VPN, please follow the instructions here: Activating VPN Access**

How to map your CAE home directory

  • Windows

  1. Open "File Explorer" (Folder Icon in taskbar, otherwise under start menu)

file explorer

2. Right Click "This PC" on the sidebar and click "Map network drive"

3. In "Drive:" enter any available letter

4. In "Folder:" enter \\\[login_name_first_initial]\[login_name].  (For example, for the account johndoe, the path is \\\j\johndoe.) 
    Please check the "Connect using different credentials" box to make sure you can sign in with your CAE credentials.  If you only want to have to do this once, choose the checkbox "Reconnect at sign-in."

5. When prompted for your login name and password, be sure to use your CAE login, with the ENGR domain specified before. It should look like: ENGR\johndoe

6. Click "Finish."

  • MacOS X

  1. From Finder, press Command+K
  2. Enter the path to your directory:[login_name_first_initial]/[login_name]
  3. Click "Connect"
  4. Enter your CAE login and password, with the ENGR domain specified, e.g. ENGR\johndoe, and click "OK"
  5. The drive is now mounted, however it will disappear when you reboot. To enable persistence do the following:
  6. Go to System Preferences from the Apple menu
  7. Click on "Accounts" then "Login Items"
  8. Click the + button to add another login item
  9. Locate the CAE drive you just added, and select "Add"
  10. Exit out of system preferences

You can see how much disk space you have available, and view a detailed analysis of the files in your Unix/Windows home directory, on the CAE My Account page under "Disk Space".

File Recovery in Windows:
The CAE uses a Windows utility called "Previous Versions" which is used for file recovery in case of accidental loss or deletion. To restore from these stored files, follow these directions:
  1. Select the folder where the file used to be. Right-click and select "Properties."

  2. recovery1.png 

    2. Click on the tab labeled "Previous Versions."

    3. Option 1: Here, click on the date you want to recover from, and click on "Open."

    Then, you can find the specific file you want to restore, right click on it, and click "Undo Delete."

Option 2: Restore all files from a specific date. Click on the date you want to restore and click "Restore." Another window will pop up asking for confirmation that you want to restore the previous version.

Connecting your Filespace to CAE lab Machines
Kumo is a program that allows you to map your cloud based storage drive to a lab computer or XenApp. Developed by Indiana University, it is simple to use and eliminates the need for portable storage devices. Setup is easy, just authorize your storage accounts, and they’ll show up just like a network drive within XenApp or on any lab computer station. Unfortunately, this service is only available on lab computers and through XenApp. 

Kumo can be linked to UW Box, UW Google Apps and UW OneDrive. While you can link personal accounts with Kumo, keep in mind that personal accounts are not approved for storage of institutional data. If you have not set up your UW accounts, you will need to do so before you can link them with Kumo.

You can learn more about Kumo from the FAQ.

When you log onto a CAE lab machine, you should see a small window for your storage setup. 

Kumo Setup

Click on Setup to get started, or go to, click on the "Log in" button and enter your CAE credentials.

Kumo Login

Next, choose which available online service(s) you wish to map to your computer.

Kumo Choose

Click "Authorize". You will be taken to the log in screen for that service. Each service may have a slightly different log in procedure. This example is for Box.

Kumo Auth

Enter you NetID credentials (These services are tied you your UW account, not CAE account). You may need to enter your email in the format.

Kumo Box

Once your credentials are entered, Click "Grant Access to Box".

Fried Chicken

Your cloud account should now show up as network storage.


Creating a Group Filespace

CAE now offers the option to create your own group filespace on our servers. Students, faculty, and staff with active CAE accounts are eligible to create groupspaces. To check your groupspace quota, and to see all of the groupspaces you already belong to, follow this link.

1.  To create a group filespace, you must first create a group that will have access to the filespace. If you already have the desired group created, you can skip this step. You can create a group by following these instructions.

2.  Once your group is created, go back to the groupspace page.

3.  Click on "Create New Groupspace".

4.  You will then need to enter: A groupspace name, a quota, a directory name (the name of the root folder), and the group to have access. Make sure to enter a quota that is less than the MAX amount remaining.

5.  Click "Submit". It may take our system 5-10 minutes to refresh.

6. You will now need to log out, then log back in for Windows to recognize the new groupspace (Windows only).

Note: Once your groupspace is active, you can access it from the Groups drive. You can map this network drive by following these instructions.

Editing and Deleting Group Filespaces

1. To edit or delete a group filespace, navigate to the groupspace page.

2. You will see a list of all of the groups you are a member of. For groups that you have administrative rights to, you will see links to "Edit" "Change Owner" and "Delete" in the Actions column on the right side of the screen.

3. Click the appropriate link. The "Edit" link will allow you to increase or decrease the allocated quota for the groupspace.  "Change Owner" will allow you to transfer ownership to another user in the group. "Delete" will allow you to delete the groupspace entirely.

4. You will now need to log out, then log back in for Windows to recognize the changes to the groupspace (Windows only).

Note: If you need to modify the group that has access to a given groupspace, please see these instructions: Changing Ownership of a Group and Adding members to a Group

Step 1- Login to using CAE username and password

Step 2
Find Groupspace on the left hand panel towards the middle of the list and click on it.


Step 3
Find the group you want to increase the quota for and click edit.  Note: You must be the owner of the groupspace


Step 4. Find the quota field and increase to the allotted amount. You will be limited to a certain mb amount. That amount will displayed. 


Step 5. Hit Submit. If it is successful you should see something similar
 Student orgs

Note: In order to remotely access groupspace folders, you must be connected to the WiscVPN, License VPN, or CoE VPN (Engineering_full or split). 

Shared file space

The CAE lab computer image and the CAE file system have combined to change the way that student organizations can access file space. Now filespace can easily be accessed from anywhere, using the following information. Keep in mind that you must be on either the UW campus WiFi, uwmadisonVPN, or one of the various Engineering VPN portals.

  • On a CAE Windows lab computer, look in the H: drive (studentorgs folder) and find your group's file folder. You will only see resources that you are allowed to access, so the list won't be excessively long.
  • On a CAE Linux lab computer, go to /groupspace/studentorgs and find your group's file folder.
  • To map the drive on computers outside CAE labs, the path is \\\studentorgs.
You can also access the student org filespace from your browser by going to This also requires that you are on one of the UW campus or Engineering networks.


Student Org websites have been transitioned to WiscWeb.  For more information, please see:


Getting to your Coursespaces

Login to and click the "Groupspace" link in the left navigation.

Look for the "View Coursespaces" link (if you do not see this, you do not have access to any coursespaces).
Coursespaces link

You can also access your coursespaces directly via:

Managing your Coursespaces

If you have access to any coursespaces, you will see them listed with relevant information.  Click on the coursespace's link to view more details.
Coursespaces list

In the "Groupspaces" information area, you will have the following options if you have management access to the coursespace:
Coursespace management links

- "Add Groupspaces" - if you have not reached your maximum groupspaces, you may add more here.
- "Membership Mgmt" - you may manage groupspace membership here by adding and removing accounts, including a list of the course roster for selection.
- "Groupspace(s) Quota Mgmt" - you may update the quota for each groupspace here, either individually, or all at once.

See Also:

Keywords:storage myfiles groupspace group file space box kumo google drive map course coursespace student org quota   Doc ID:8526
Owner:Noel K.Group:Computer-Aided Engineering
Created:2008-11-16 19:00 CDTUpdated:2022-12-05 11:47 CDT
Sites:Computer-Aided Engineering
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