UW-Madison Travel University-sponsored or hosted events

Effective October 5, 2015, the UW System will be implementing a new travel program rate structure and policies. The new policies and protocols for meals and incidental expenses, lodging, vehicle usage, miscellaneous travel-related expenses and general travel provisions apply to all University-funded or University-sponsored travel, regardless of funding source or traveler affiliation (e.g., employees, guests, consultants, students). The following is a summary of the changes for University-sponsored or hosted events:

Meal rates for University-sponsored or hosted events, such as receptions, business meetings, and hosting of job candidates, will also be changing.  Please work with your institutional travel office  for specific requirements and maximum meal rates for locations within Wisconsin and those out of state.

Effective October 5, 2015

Headquarter City and Sponsored Events Policy

Maximum rates by location and meal expense types are:

Expenses                              Within Wisconsin                         Outside Wisconsin

Breakfast                                     $12                                                 $15

Lunch                                          $18                                                 $23

Dinner                                         $30                                                 $37

Refreshments/Break                   $10                                                 $10

All travel expense reports must be submitted within 90 days from the end of the trip.  (Note: IRS rules require that all business travel be accounted for in a timely manner, and provides 60 days as a reasonable definition of timely).


Keywords:Sponsored event, hosted event, conference, business meeting, meal maximums, receptions, refreshments, break   Doc ID:56626
Owner:Matt M.Group:L&S Administrative Gateway
Created:2015-09-22 10:31 CSTUpdated:2020-09-11 14:44 CST
Sites:L&S Administrative Gateway
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