UW-Madison Google Workspace - Benefits of Use
This document outlines the benefits of using UW-Madison Google Workspace .
Why use UW-Madison Google Workspace Service?
The University realizes that a large number of students, faculty, and staff already put UW-Madison and personal content on Google Apps. UW-Madison is concerned about the use of intellectual property that is covered by "click through" licenses associated with a standard Google account. To address this, the University has signed up for a Google Apps for Education license to begin offering Google Apps to UW-Madison faculty, staff, and students.Applications covered by the Google Workspace for Education Terms of Service include:
- Google Drive
- Google Docs
- Google Sheets
- Google Forms
- Google Slides
- Google Sites
- Google Groups
- Google Hangouts
- Google Chat
- Google Meet
- Google Contacts
- Google Calendar
- Google Keep
- Users can authenticate using their UW-Madison NetID
- User credentials are not stored on Google services
- Users can find UW-Madison users through the populated Google Contact list — making document sharing easier
- DoIT Help Desk can assist users with basic technical issues
- DoIT can provide training on use of Google Apps
- Users have wisc.edu URLs for resources created through the service
- UW-Madison can assure users where the data is stored
- Users will be subject to the jurisdiction in the courts of Wisconsin in any legal proceedings
- Users may be represented by UW-Madison Legal Services if legal issues arise
Accessing consumer applications via UW-Madison Google Workspace
Google offers access to additional applications through UW-Madison Google Workspace . You will now be able to access these applications using your UW-Madison Google Workspace account. Unlike the official UW-Madison Google Workspace applications (Google Docs, Drive, Sites, Groups, Hangouts, Calendar, and Contacts), these Google Consumer Applications are not covered under the UW-Madison Terms of Service. You may be asked to accept new Terms of Service for these applications. Regardless of whether you are asked, be aware that you, not the UW-Madison, are accepting these terms as an individual.- Further details on the implications of using these applications can be found at: UW-Madison Google Workspace - UW-Madison Google Workspace Accounts vs. Personal Google Accounts
- A list of the Google Consumer Applications available to UW-Madison users can be found at: UW-Madison Google Workspace - Consumer Applications (non-core)
The main differences for users of Google Consumer Applications are:
- UW-Madison cannot assure users where the data is stored
- Users will be subject to the jurisdiction in the courts of California in any legal proceedings
- Representation by UW-Madison Legal Services cannot be assumed
Some benefits of using these applications through UW-Madison Google Workspace service are:
- Users can authenticate using their UW-Madison NetID
- User credentials are not stored on Google services
- Users do not need to log in and out of the two services — all applications are accessible through one UW-Madison login
- Any integration between Google applications is maintained
- Users can still receive basic assistance through the DoIT Help Desk
- Users have wisc.edu URLs for resources created through the service