SIS/Advisor Assign - Viewing the Advisor Audit Log

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Step 1

From Home, select: Student Records WorkCenter, Student Advisor. The Find page will display

Tip: Menu navigation: > Records and Enrollment > Student Background Information > Student Advisor

Step 2

Locate the student's record by entering their Campus ID# in the "Campus ID" field. Other search fields can be used, but Campus ID is the value you're most likely to know and its use will ensure you're accessing the correct student record.

The student's information will display on the Student Advisor page.

Select "Search".

Step 3

Select the Advisor Audit page tab.

Step 4

Depending on what changed, the following may display:

If Effective Date updated

• A change impacts all existing Student Advisor Numbers and captures the 'Old Values' and the 'New Values.' Therefore, some look like duplicate records.
• 'Add' displays what new advisor was added.
• 'Delete' displays what was removed.

If Effective Date is kept as is

Only the Audit Action  is captured for the impacted Student Advisor Number.

• A change displays the 'Old Values' and the 'New Values.'
• 'Delete' displays what was removed.
• 'Add' displays what new advisor was added.

Note: The Changed By and Date and Time Stamp shows who and when the change was done.

Example

The audit trail below captures a change for Student Advisor Number 1 from advisor "Bucky Badger" to advisor "Randall Camp". While Student Advisor Number 2, "Caroline Sweet" didn't change, it is still logged in the audit trail. Effective date change impacts all advisor assignments and not just the assignment that is added or changed.