UW-Madison Zoom - Include Zoom Meeting Link within Outlook Calendar event/meeting

There are times when you want to setup a calendar meeting and include link for Zoom meeting. This article will provide steps on how to create/manage Zoom meeting links within your Office 365 calendar.


Is Zoom add-in enabled within my Office 365 account?

Yes. All eligible UW-Madison Zoom users will have the Zoom add-in enabled by default within their Office 365 account.

Schedule a Zoom Meeting within Outlook desktop client

Important: If the 'Add a Zoom Meeting' button does not appear within Outlook desktop client when creating/editing a calendar event, please make sure your Outlook desktop client is authenticated correctly.

  1. In your Outlook calendar, open new/existing event/meeting.
  2. Enter the title of the meeting within 'Title' box.
  3. In the top right corner of the ribbon, click on the Add a Zoom Meeting button.
    outlook toolbar add zoom meeting button
  4. If prompted to sign in, select Sign in with SSO.
  5. Enter uwmadison for the company domain.
  6. If prompted, enter your NetID credentials.
  7. Optional - click on the Settings button to modify any other desired Zoom meeting settings.
  8. Enter/modify all other calendar event/meeting fields and send/save the event/meeting.

Learn more.

Schedule a Zoom Meeting within Outlook on the web

  1. In your Outlook calendar, open new/existing event/meeting.
  2. Enter the title of the meeting within 'Add a title' box.
  3. In the top right corner of the ribbon, look for the Zoom icon - if it does not appear, click on the ... selection.
    zoom icon within outlook on the web
  4. Select the Add a Zoom Meeting option from the drop-down menu.
  5. If prompted to sign in, select Sign in with SSO.
  6. Enter uwmadison for the company domain.
  7. If prompted, enter your NetID credentials.
  8. Optional - click on the Settings option to modify any other desired Zoom meeting settings.
  9. Enter/modify all other calendar event/meeting fields and send/save the event/meeting.

Learn more.

See Also:




Keywords:chat collaborate share files meetings activity workflow presence conversations stream record streaming video create windows mac os mobile firefox safari chrome office 365 addin addins add-ins uwmadison domain   Doc ID:105331
Owner:Zoom S.Group:Zoom
Created:2020-08-26 14:54 CSTUpdated:2022-01-12 09:16 CST
Sites:DoIT Help Desk, Office 365, Zoom
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