UW-Madison Zoom - Include Zoom Meeting Link within Outlook Calendar event/meeting
There are times when you want to setup a calendar meeting and include link for Zoom meeting. This article will provide steps on how to create/manage Zoom meeting links within your Office 365 calendar.
Is Zoom add-in enabled within my Office 365 account?
Yes. All eligible UW-Madison Zoom users will have the Zoom add-in enabled by default within their Office 365 account.
Schedule a Zoom Meeting within Outlook desktop client
Important: If the 'Add a Zoom Meeting' button does not appear within Outlook desktop client or you receive an error when creating/editing a calendar event, please make sure your Outlook desktop client is authenticated correctly.
- In your Outlook calendar, open new/existing event/meeting.
- Enter the title of the meeting within 'Title' box.
- In the top right corner of the ribbon, click on the Add a Zoom Meeting button.
- If prompted to sign in, select Sign in with SSO.
- Enter uwmadison for the company domain.
- If prompted, enter your NetID credentials.
- Optional - click on the Settings button to modify any other desired Zoom meeting settings.
- Enter/modify all other calendar event/meeting fields and send/save the event/meeting.
Schedule a Zoom Meeting within Outlook on the web
- In your Outlook calendar, open new/existing event/meeting.
- Enter the title of the meeting within 'Add a title' box.
- In the top right corner of the ribbon, look for the Zoom icon - if it does not appear, click on the ... selection.
- Select the Add a Zoom Meeting option from the drop-down menu.
- If prompted to sign in, select Sign in with SSO.
- Enter uwmadison for the company domain.
- If prompted, enter your NetID credentials.
- Optional - click on the Settings option to modify any other desired Zoom meeting settings.
- Enter/modify all other calendar event/meeting fields and send/save the event/meeting.