Skip navigation

Webex - Roles in Webex Meetings and Webinars

Roles in Webex Meetings

There are three roles within Webex Meetings, which are referenced below. 

  • Host Role:  The host is the person who schedules, starts, and ends the session or records a session. A host can also assign roles to other participants in the session. The host can be reassigned once in a session.
  • Cohost: Because the Cohost role provides privileges similar to the host role, Cohosts can help to improve meeting productivity. If the host is running late or can't attend, a cohost can start and manage the meeting. Cohosts can also assist the host with meeting management, which is useful for larger meetings.
  • Presenter: Responsible for sharing and annotating presentations, whiteboards, documents, and applications in a meeting.
  • Note Taker: A single note taker can publish notes at any time during the meeting or can send a meeting transcript to all participants.
  • Closed Captionist: Responsible for publishing captions in real-time during the meeting and can send a transcript containing the captions to all participants.
  • Attendee Role:  Any person attending the session who is not already identified as a Presenter, or host. Attendees are typically who the meeting information is being presented to.

Roles in Webex Webinars

As a host or cohost, you can assign different roles and responsibilities to your webinar participants.

Roles in Webex Webinars

Host

Cohost

Panelist

Interpreter

Attendee

Schedule a webinar

Yes

No

No

No

No

Start and end a webinar

Yes

Yes

No

No

No

Invite participants during scheduling or in a webinar

Yes

No

No

No

No

Connect to a video system

Yes

Yes

Yes

No

No

Join from a video system

No

No

Yes

No

No

Invite and remind panelists during a webinar

Yes

Yes

No

No

No

Specify or edit a welcome message

Yes

Yes

No

No

No

Start and end a practice session amongst panelists

Yes

No

No

No

No

Change a participant's role

Yes

Yes, except for hosts and other cohosts

No

No

No

Turn a panelist's video off

Yes

Yes, except for hosts and other cohosts

No

No

No

Expel a participant

Yes

Yes, except for hosts and other cohosts

No

No

No

Sync stage view

Yes

Yes

No

No

No

Lock a webinar

Yes

Yes

No

No

No

Live stream a webinar

Yes

Yes

No

No

No

Edit event options during a webinar

Yes

yes

No

No

No

Designate a presenter

Yes

Yes

No

No

No

Assign or remove role privileges

Yes

Yes

No

No

No

Mute or unmute participants

Yes

Yes

No

No

No

View attendee list

Yes

Yes

Yes

Yes

No

View and lower all raised hands

Yes

Yes

No

No

No

Participate in a practice session

Yes

Yes

Yes

Yes

No

Check a panelist's people insights profile

Yes

Yes

Yes

Yes

Yes

Participate in live discussions amongst the panelists for attendees to hear

Yes

Yes

Yes

Yes

Yes, when given unmute privileges

Ask questions during a questions and answers (Q&A) session

No

No

No

No

Yes

Answer and moderate attendees' questions in a questions and answers (Q&A) session

Yes

Yes

Yes

No

No

Chat publicly

Yes

Yes

Yes

Yes

Yes

Send a private chat message to a panelist

Yes

Yes

Yes

Yes

Yes

Send reactions

Yes

Yes

Yes

Yes

Yes

Share content

Yes

Yes

Yes

No

No

Annotate content

Yes

Yes

Yes

No

No

Save content

Yes

Yes

Yes

No

No

Write, edit, publish, and save notes when a webinar is scheduled without a designated note taker.

Yes

Yes

Yes

Yes

Yes

Write, edit, publish, and save notes when a webinar is scheduled with a designated note taker.

No

No

No

Yes

No

View content published by the presenter

Yes

Yes

Yes

Yes

Yes

Everyone except attendees can be assigned additional roles during the webinar:

  • Presenter—Responsible for sharing and annotating presentations, whiteboards, documents, and applications in a webinar. A host, cohost, panelist, or interpreter automatically becomes the presenter when they share their screen.

  • Note Taker—The host or cohost can assign a designated note taker either when scheduling or during a webinar. The note taker can publish notes to all participants at any time during the webinar.

  • Closed Captionist—Responsible for publishing captions in real-time during the webinar.

For more information about roles and how to assign them, see Manage notes, meeting minutes, and closed captions in Webex Meetings and Webex Webinars.




Keywords:webex, webex roles, roles, webex meetings, webex events, webinars   Doc ID:100197
Owner:Shawn T.Group:Cisco Webex
Created:2020-04-07 12:44 CDTUpdated:2022-06-16 13:38 CDT
Sites:Cisco Webex, DoIT Help Desk
Feedback:  0   0