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Google Drive - Managing a Google Team Drive
Various functionalities one may want to do to manage Google Team Drives.
Add members & set permissions
To add members and set permissions you need full access permission
- Click Send to send notifications
- Click Add if you do not want to send notifications
- In the left navigation, click a Team Drive
- At the top, under the Team Drive name, click +Add Members
- Add names, email addresses, or Google Groups
- (Optional) To change the permissions from Full Access, next to Full, click on the down arrow and choose a new permission
- (Optional) Enter a message
- (Optional) If you don't want to send notifications, select Skip sending notifications
- Choose an option
Change member permissions
To change member permissions, you need full access permission
- In the left navigation, click a Team Drive
- At the top, next to the Team Drive name, click the Down arrow, Manage members
- Next to a members name, click the Down arrow, and select a new permission
- Click Done

Remove members
To remove members, you need full access permission
- In the left navigation, click a Team Drive
- At the top, next to the Team Drive name, click the Down arrow, Manage members
- Next to a member's name, click on the Down arrow, and select Remove member
- Click Done

Create a new folder
- In the left navigation, click a Team Drive or existing folder
- Click New > Folder
- Enter a folder name
- Click CREATE
Upload an existing folder from your computer
- In the left navigation, click a Team Drive folder
- On your computer, drag an existing folder into a Team Drive. Or, click New > Folder upload. Navigate to the folder and open it

Add and open files
To add files to a Team Drive, you need at least edit access permission. Any files you add are owned by the team. If you leave the Team Drive, your files remain.
- To create a file, select the file type you want to create, such as Google Docs
- To upload a file, select File upload. Navigate to the file and open it.
- In the left navigation, click a Team Drive folder
- Drag an existing file to upload it from your computer. Or, click New and choose an option:
- Double-click a file to open it

Star Important Files
- To flag important files or folders to find them quickly. Just right-click a file or folder and select Add Star
- To see all your starred files and folders, in the left sidebar, click Starred

Move Files
- To move files between Team Drives, you must have full access to the original team drive and at least edit access to the to the destination team drive
- If someone else owns the file, you need to ask them to move it
- You can move any file you own into a Team Drive, whether it is from another Drive location, or from your computer, or mobile device
- To move files between Team Drives or from My Drive into a Team Drive drag the files into the destination Team Drive folder

Delete files
You must have full access permission to delete a file
- Click the file you want to delete and at the top right, click the trash icon
- This deletes the file for everyone
- If a file is accidentally deleted, you can restore it
Restore files
You must have edit access permission or higher to restore a file
- In the left navigation, click a Team Drive
- At top, next to the Team Drive name, click the Down arrow > View Trash
- Click a file and click Restore

Share files with individuals or groups
If you set permissions to View or comment, you can prevent people from downloading, printing, and copying shared files
- Click a file to share
- Click the share icon
- Add names, email addresses, or Google Groups
- (Optional) To change the permissions from edit, click the down arrow and choose another permission
- (Optional) Add a message
- Click Send

Email a link
- Click a file to share
- Click the share icon
- Click Who has Access
- Next to Link sharing off, click the down arrow
- Next to the URL, click Copy. The link is now on your clipboard
- Click Done
- Paste the link into an email

Share a link
- Click a file to share
- Click the share icon
- Click Who has access
- Next to Link Sharing off, click the down arrow
- Turn Link Sharing on
- Click the down arrow, and choose a permission
- (Optional) To allow sharing outside your organization, click Allow external access
- (Optional) to make the document searchable in Drive, click Findable in search results
- Click Done

Unshare files within your organization
- Click a file to unshare
- Click the share icon
- Click Who has access
- Turn Link Sharing off
- Click Done

Unshare files with individuals
If the file you unshare is still shared with an organization or group that includes the person , they can still access the file
- Click on a file to unshare
- Click the share icon
- Click Who has access
- Nest to the person, click the down arrow, than select Remove
