(WHS Archives) ArchivesSpace -- Resource -- MARC Export
MARC export from ASpace to OCLC
Note: MARC can be exported from ASpace, but usually the MARC record is created separately in OCLC and then imported into ASpace via Alma.
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Open Resource Record in ASpace
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Export -- Download MARCXML -- Include unpublished
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Open file in XML editor
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Remove <controlfield tag=”008”>
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Remove <subfield code="2">LCSH</subfield> inside <datafield>
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Inside <datafield> with tag="650" or "651", replace ind2="7" with ind2="0"
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Save
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Import into OCLC: File -- Import Records
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Select file to import [browse]
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Destination: Import to Local Save File.
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Check file path under Bibliographic, this will be the default local save file starting with
L:\LIBRARC\LIBARC SHARED\OCLC Records\[file].bib.db -
Options: Type = BibNote ; Identifier = [initials]
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Record Characteristics -- Bibliographic Records: Record Standard = MARCXML ; Character Set = UTF-8 Unicode
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OK to import
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Do you want to delete your original import file = Yes
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Find record in save file selected in step 11
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Update record
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Apply Constant data
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Edit -- Constant Data -- Local -- Apply by Name
ASpace import Mss
ASpace import State
ASpace import Local
ASpace import WCFTR -
Choose MARC fields to apply = Both
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OK
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Fixed fields
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Ctrl = a
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Lang = change if not English
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BLvl = c
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Desc = i
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DtSt = 'i' for inclusive; ‘k’ for bulk [bulk takes precedence]
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Dates = verify dates from 245 $f or $g
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Diacritics = fix as they do not import correctly
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Remove extra spaces before periods " ."
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Control headings (1XX, 6XX [except 655], 7XX)
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Shift + F11
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If note "You may need to control some headings individually" appears, check uncontrolled headings to make sure there is no LCSH authority
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Add 041, if more than one language appears in 546
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Delete 044
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245 = correct capitalization
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300 = delete extra () around box count
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545 = delete, unless useful
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Fill in 541 and 583; see end of 561 for accession number(s); add as necessary
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561 remove accession numbers at end
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Delete 852 __ whi
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856 $z, replace "Finding aid online:" with "Finding aid available online."
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See: (WHS Archives) Cataloging -- Bibliographic Records – NEW for other possible edits