Step ONE: Log-in to ALMA via http://www.library.wisc.edu/staff/tech-serv/tech-services/

• Click “ALMA Staff Login” in left hand column
• Log-in with Net ID and password

Step TWO: MARC Bib Record Search

• Search under call number, collection title, or other in search box to the right of the Alma menu
• Or in the Alma menu select “Repository Search” and do a keyword search
• Or in “Repository Search” select “Advanced search” to narrow down fields to search
• Find record that matches collection to be updated
• To open Bib record for edits select “Edit” under title; this opens the Metadata Editor

Step THREE: and Enter fields

• To add treatment record, highlight line [usually after last 583, but before and 6XX fields] and Ctrl + L or “Editing Actions” select “Add Local Extensions” to enter new local field
• Enter 583 and “$$a” will appear in the fourth column
• Enter “Conservation Treatment Record C20XX-YYY”
• On same line “Add new subfield”: F9 or “Editing Actions" select “Add Subfield” and $$ will appear
• In $$k subfield enter initials
• Click “save” at icon or Ctrl + S Send edit for update authorization, under “FILE” click “Assign Record to Another Cataloger” and from list choose Alison Bridger (Archives Cataloger). This will then allow you to also send a brief message with update reminding Alison it is for a conservation lab treatment record.

Step FOUR: Archives Cataloger review [no longer necessary if treatment record entered as a local field]

• Archives Cataloger receives record for review from Conservation Lab
• Update record in OCLC with 583 conservation note
• Save and release record in Alma Ctrl + Alt + R

-- Created by Heather Sonntag and Alison Bridger (2015 December); edited 20221221 aeb