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(WHS Archives) Cataloging -- Electronic Records

Specific instructions for born digital electronic records

Electronic Records

Bibliographic

  • 300 __ [number] $f gigabytes [or largest byte size possible]
  • 500 __ These records have been assigned Series ####
  • 541 1_ $8 #.1 $e [accession #] $3 [description of records] Qty: [number] gigabytes
  • 583 1_ $8 #.2 $a Accessioned $n [number] $o gigabytes $c yyyymmdd $k [initials]
  • 583 1_ $8 #.3 $a Deaccessioned-unprocssed $n [number] $o gigabytes $c yyyymmdd $k [initials]
  • Note: Qty in 541 should equal Accession minus Deaccession
  • 655 _7 Machine-readable. $2 aat [may change to Electronic records (digital records) 20181026 aeb]
  • 856 40 $u [Preservica url] $z Electronic files available through Preservica.
If record has the following remove:
506 __ RESTRICTED: Consult electronic records archivist for access to electronic files.

Holdings

  • 852 8_ $b WHSARCHIVE $c elc $h [accession number] $z Available online via Preservica. $z [Description from 541 $3]

Items

  • N/A
Portfolio
  • In the network zone add a perma link to Series/Collection in Preservica
  • Edit bib record
  • Add portfolio (icon that looks like a briefcase)
  • Descriptive Information -- Choose Title* [keep as is]
  • General Information
    • Portfolio type = part of an electronic collection
    • Electronic Collection = WHS Archives Electronic Records
  • Inventory and Linkin Information -- URL [add permalink]
  • Notes -- Public note = Includes accession ####/### ; ####/### [add for each successive electronic file accession on Preservica] [NOTE: May hwant to come up with different language for Non-State records]



Keywords:Born digital records in Preservica   Doc ID:87265
Owner:Alison B.Group:UW Libraries Shared Systems
Created:2018-10-26 15:12 CDTUpdated:2019-08-28 15:48 CDT
Sites:UW Libraries Shared Systems
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