(Madison) How to Submit a Supplier Invoice Request in Workday

The payment method for the Alma invoice indicates Non-default remit to. What does this mean?

Invoice paid via ACH or check, however the Workday default supplier remit-to is not the correct one for Library invoices and it is determined that it is not appropriate for the Library to update the default supplier remit-to. The majority of the invoices sent through the Alma-Workday integration use the default supplier remit-to in Workday. If an invoice went through the integration and the supplier does not have a default remit-to indicated in Workday, it will cause delays in payment.

In Workday:

1. Navigate to: Organization - Procurement & AP UW - Accounts Payable - Create Supplier Invoice Request
2. Primary Information Section (complete the following fields):
   1. Invoice Date
   2. Company = UWMSN University of Wisconsin Madison
   3. Supplier = Use the supplier id number to search for the correct supplier
   4. Remit-To connection = Choose the appropriate remit-to connection based on the ACH or check payment information
   5. Currency = USD
   6. Control Total amount = Invoice Total (USD)
   7. Supplier's Invoice Number
   8. Ship-To address = 728 State Street
   9. Payment terms = If the invoice does not list the payment terms, choose "Due Upon Receipt."
   10. Statutory Invoice type = 08 Pre-Printed/Recorded Materials for Library or Other Educational Purposes (ex. IT) - United States of America
3. Lines Tab (complete the following fields):
   1. Goods Line (purchased) vs. Service Line (leased materials)
   2. Item Description
      1. If it is an invoice for books, can enter "Books."
      2. Spend Category
      3. Extended Amount
      4. Fill in appropriate funding information
         1. If an item is split between multiple funds, use the Splits option in the upper right corner. Then in the Internal Memo field for the line, add a note "See splits for funding information."
4. Additional Fields Tab (complete the following fields):
   1. Business purpose = Library materials acquired for Library collections at the request of a Library Subject Area Selector.
5. Attachments Tab:
   1. Add the invoice pdf packet.
   2. Located here: R:\CTS_AccountingUnit\1-0 AP INVOICES\FY27 WORKDAY INVOICES\Non-Default FY27
6.  Submit
   1. If not ready to submit, select Save for Later. See instructions below, Supplier Invoice Request in Save for Later Status. 

Supplier Invoice Request in Save for Later Status:

1. Navigate to: Organization - Procurement & AP UW - Accounts Payable - My Supplier Invoice Requests
2. Next to the Supplier Invoice Request you want to edit, hover the cursor over the magnifying glass and click on the three dots icon that appears.
3. Under Actions - Supplier Invoice Request - Edit