Request Short-term Staffing in L&S

This document contains instructions for requesting short-term staff (STS).

Background: Short-term Staffing

The term “STS” refers to short-term instructional staff beyond a department's Faculty and renewable Academic Staff instructors. STS may refer to the following titles:

STS positions during the academic year require approval through the request process outlined on this page, regardless of the funding source. This is necessary because STS plans will be reviewed as a part of a department’s overall instructional strategy and for technical reasons (e.g., percentage of appointment, title).

Requesting STS

There are two planning exercises that include STS:

  • Academic year STS are requested during the Annual Planning Exercise for STS (see below)
  • Summer term STS are requested as part of a department's summer budget proposal.

STS requests outside of these exercises should be requested via the Instructional Staffing Request form (instructions). Changes or cancellations related to approved STS positions may also be submitted via the online form.

Annual Planning Exercise for STS

Each January, Teaching & Learning Administration in L&S conducts an annual Short-term Staffing exercise for the upcoming academic year. Departments are encouraged to submit their staffing requests for the entire academic year at this time. These requests are made by submitting an Initial STS Planning Spreadsheet via Box:

  • Materials for 2022-23 Planning Exercise
    • Download Spreadsheet: Blank or Example
    • Deadline: Friday, February 4, 2022
      • Upload to the Teaching & Learning folder in Box ("48-#### Teaching & Learning Admin")
      • If you do not have Box access, email your request to Amanda Mahr.
    • Approvals will be communicated via email and Box by Wednesday, February 23, 2022

Approvals & Next Steps

Approvals will be communicated via email and in the STS folder in Box (“48-#### STS”).

Departments/Programs may begin to work with their STS/SA HR Rep on PVLs and offer letters once they receive STS approval.

If changes or additional positions are needed, please submit a request via the online request form (instructions).

STS Appointment Levels

The general expectation for a three-credit course lecturer assignment with 50 or fewer students is a 33.4% appointment. A four-credit course (with the fourth hour being taught by the lecturer) is generally 40%.
Appointment level requests not following these guidelines due to factors such as increased duties, significant TA supervision, a greater number of credits, or other unusual characteristics should be fully justified on the STS request materials and will be ultimately approved by Academic Associate Dean.

101 Funded STS

Funding line for most 101 funded STS: 101-A48##04, where '##' is the department number from your unit's UDDS.

If your department is receiving one-time support on fund 101 from sources such as FIGs, Honors, Other Schools/Colleges, etc., these credits will be itemized on your STS budget sheet. You are strongly encouraged to review your STS budget sheet to understand the fiscal implications of your plan. Please contact Assistant Dean Mary Beth Roberts with questions regarding your STS budget sheet on the BSR.

Contacts for L&S Administration

See Also:

Keywords:STS, academic staff, short-term staffing, short term staff, short term instructional staff, sts baseline, policy, form, process, baseline, bsr, teaching report, sts request stsrequest, STS Plans   Doc ID:88848
Owner:Amanda M.Group:L&S KB
Created:2019-01-04 12:55 CSTUpdated:2022-08-19 13:49 CST
Sites:L&S KB
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