This document details the technical requirements for setting up a scanner or multi-function printer (MFP) for use with UW-Madison’s CloudFax service.
To set up your scanner or MFP to send email in a secure way, you will first need to request an SMTP relay for the device.
Your scanner or MFP must be configured to require a secure connection via TLS if it is to be used with the CloudFax service.
Local storage of the scanner or MFP must be purged daily.
The From: address you configure your scanner or MFP to use when sending email must be a valid email address in UW-Madison’s Office 365 system.
Any storage location (e.g. shared drive, computer/device hard drive) to which a scanner or MFP has been configured to send scanned documents should be secured with password protection and encryption. When the data is no longer needed, it should be purged.