This document provides a high-level introduction to UW-Madison Google Groups.
Google Groups is a free communication and collaboration service that gives you the ability to create the following:
When you create a Google Group, the group’s email address will have the following name format: groupname@g-groups.wisc.edu .
UW-Madison Google Groups offers four types of groups:
Type | Data-driven | Data type | Manually create | Manually update |
No |
- |
Yes |
Yes |
|
2. Custom Group |
Yes |
HR/SIS/Manifest |
No |
No* |
3. Class Group |
Yes |
Course enrollment |
No Automatically assigned to instructors, TAs, and students. |
No** |
Yes |
Registrar |
No Automatically assigned to advisors and advisees. |
No*** |
*Custom Groups - The data-driven population cannot be manually changed, but guests can be added using the Google Group Administration site for Custom Groups.
**Class Groups - The data-driven population (students) cannot be manually changed, but guests (additional TAs) can be added using the Google Groups Administration site for Class Groups.
***Advisor Groups - The data-driven population cannot be manually changed, but guests can be added using the Google Group Administration site for Advisor Groups.
The maximum number of members you can add to a Google Group is 50,000. The maximum number of external members you can add to a Google Group is 20,000. These limits are in place to prevent mail delivery issues caused by reaching per-group and per-organization sending limits.
Those wishing to distribute email to groups larger than allowed in Google Groups are advised to use an email marketing tool, such as Eloqua.
View additional information about Google Group's policies and limits here.
Reminder: Make sure you are logged into your UW-Madison Google Workspace account, not your personal Gmail account, when accessing or managing your UW-Madison Google Group.
You can email your Google Group at groupname@g-groups.wisc.edu to start collaborating with your colleagues. When you email your Google Group, that message will be delivered to the following inboxes:
Message delivery
Google Group Archive inbox
Mailbox associated with the email address used to add member to the Google Group
Suppressing "out of office" messages
UW-Madison Google Workspace account - Basics
Google Groups - Basics
Google Groups - Additional settings
Distribution lists