UW-Madison G Suite - Getting Started with Google Groups

This document provides a high-level introduction to UW-Madison Google Groups.

Topics


Introducing Google Groups

Google Groups is a free communication and collaboration service that gives you the ability to create the following:

When you create a Google Group, the group’s email address will have the following name format: groupname@g-groups.wisc.edu .

Eligibility

View terms of service.

Benefits

Limits

The maximum number of members you can add to a Google Group is 50,000. The maximum number of external members you can add to a Google Group is 20,000. These limits are in place to prevent mail delivery issues caused by reaching per-group and per-organization sending limits.

Those wishing to distribute email to groups larger than allowed in Google Groups are advised to use an email marketing tool, such as Eloqua.

View additional information about Google Group's policies and limits here.

Quick start

  1. Log in to Google Groups or create a Google Group.

  2. Add members.

  3. Manage your Google Group.

Reminder: Make sure you are logged into your UW-Madison G Suite account, not your personal Gmail account, when accessing or managing your UW-Madison Google Group.

Email delivery

You can email your Google Group at groupname@g-groups.wisc.edu to start collaborating with your colleagues. When you email your Google Group, that message will be delivered to the following inboxes:

Message delivery

  1. Google Group Archive inbox

    • Note: The archive feature may not be enabled by default. Learn how to view your Google Group’s archive feature status.
    • Archiving must be enabled to receive a copy of all messages sent to the Google Group.
    • Enabling archiving is beneficial when troubleshooting message delivery issues.
    • Note: The number of views and unread/read status for archived messages only reflects activity done on the Google Groups archive page. It does not reflect activity done by a recipient's email client. Google Groups does not offer email tracking.
  2. Mailbox associated with the email address used to add member to the Google Group

    • Message delivery will depend on the member’s Google Group email subscription setting (ex: daily notifications, email digest)
    • Message delivery can be affected by the member's email settings such as rules, filters, spam/junk, etc.

Suppressing "out of office" messages

Learn more

UW-Madison G Suite account - Basics

Google Groups - Basics

Google Groups - Additional settings

Distribution lists