ResearchDrive - Working with Collaborators

If you would like help managing collaborators then refer ResearchDrive - Request Support for help.

• ResearchDrive Collaboration Groups
• Adding or Removing Collaborators From UW-Madison
• Adding or Removing Collaborators External to UW-Madison

ResearchDrive Collaboration Groups

ResearchDrive is integrated with the central campus Active Directory Services for NetID-based-authentication and security permissions and also the Roles and Access Management (Manifest) service for creating collaboration groups and providing NetIDs for UW affiliates and external collaborators.

Each ResearchDrive account has a Manifest folder and several default collaboration groups defined that are published to Active Directory and used to provide secure access to your storage.

Replace references to [netid] with your NetID username.

ResearchDrive Collaboration Groups

Role	Manifest Group	Active Directory Group	Features	Use Cases
Admins	rdrive-[netid]-admin	rdrive-[netid]-admin	Provides administrative control of your ResearchDrive account. add or remove collaborators change security permissions add, remove, or modify all data by default restore data from backup snapshots purchase additional storage on your behalf	PI Lab manager IT support
Lab Members	rdrive-[netid]-lab	rdrive-[netid]-lab	Provides full read/write access to your ResearchDrive account for lab members. add, remove, or modify all data by default restore data from backup snapshots	Lab members Collaboratrs who need to add, remove, or modify data
Read Only	rdrive-[netid]-readonly	rdrive-[netid]-readonly	Provides limited read only access to your ResearchDrive account. read only access all data by default cannot add, remove, or modify any data	Collaborators who only need to access data but not change it
External	rdrive-[netid]-external	rdrive-[netid]-external	Provides a UW NetID account to external collaborators and affiliates. Provides access to WiscVPN Does not provide access to ResearchDrive storage. Once the user has a NetID you can add them to admin, lab members, or read only groups to provide access to the storage.	External collaborators or affiliates that do not have UW NetIDs

Adding or Removing Collaborators From UW-Madison

Note: you can add individual people or add existing Manifest groups to your ResearchDrive collaboration groups. See Manifest - Manage Group Members for more details.

1. Open a web browser and login to Manifest
2. Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path

   

3. Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.

   

4. Click on the Members tab under the Group details

   

   • To add someone new by their NetID, click the Add member(s) button and add their NetID to the Add individual members box then click the Save button.

     

   • To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.

     

     

   • To add an existing Manifest group, search for the name in the Add group member field then click the Save button.

Adding or Removing Collaborators External UW-Madison

1. Open a web browser and login to Manifest
2. Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path

   

3. Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.

   

4. To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.
5. Click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.

   

   

6. Once the external collaborator has activated their NetID, follow the instructions in the Adding or Removing Collaborators From UW-Madison section to add them to one of the existing collaboration groups.