ResearchDrive - Working with Collaborators
This document explains how to give collaborators access to your ResearchDrive storage.
If you would like help managing collaborators then refer ResearchDrive - Request Support for help.
ResearchDrive Collaboration Groups
ResearchDrive is integrated with the central campus Active Directory Services for NetID-based-authentication and security permissions and also the Roles and Access Management (Manifest) service for creating collaboration groups and providing NetIDs for UW affiliates and external collaborators.
Each ResearchDrive account has a Manifest folder and several default collaboration groups defined that are published to Active Directory and used to provide secure access to your storage.
Replace references to [netid] with your NetID username.
ResearchDrive Collaboration Groups
Role |
Manifest Group |
Active Directory Group |
Features |
Use Cases |
Admins |
rdrive-[netid]-admin |
rdrive-[netid]-admin |
Provides administrative control of your ResearchDrive account.
- add or remove collaborators
- change security permissions
- add, remove, or modify all data by default
- restore data from backup snapshots
- purchase additional storage on your behalf
|
- PI
- Lab manager
- IT support
|
Lab Members |
rdrive-[netid]-lab |
rdrive-[netid]-lab |
Provides full read/write access to your ResearchDrive account for lab members.
- add, remove, or modify all data by default
- restore data from backup snapshots
|
- Lab members
- Collaboratrs who need to add, remove, or modify data
|
Read Only |
rdrive-[netid]-readonly |
rdrive-[netid]-readonly |
Provides limited read only access to your ResearchDrive account.
- read only access all data by default
- cannot add, remove, or modify any data
|
- Collaborators who only need to access data but not change it
|
External |
rdrive-[netid]-external |
rdrive-[netid]-external |
Provides a UW NetID account to external collaborators and affiliates.
- Provides access to WiscVPN
- Does not provide access to ResearchDrive storage. Once the user has a NetID you can add them to admin, lab members, or read only groups to provide access to the storage.
|
- External collaborators or affiliates that do not have UW NetIDs
|
Adding or Removing Collaborators From UW-Madison
Note: you can add individual people or add existing Manifest groups to your ResearchDrive collaboration groups. See Manifest - Manage Group Members for more details.
- Open a web browser and login to Manifest
- Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path

- Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.

- Click on the Members tab under the Group details

- To add someone new by their NetID, click the Add member(s) button and add their NetID to the Add individual members box then click the Save button.

- To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.


- To add an existing Manifest group, search for the name in the Add group member field then click the Save button.
Adding or Removing Collaborators External UW-Madison
- Open a web browser and login to Manifest
- Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path

- Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.

- To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.
- Click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.


- Once the external collaborator has activated their NetID, follow the instructions in the Adding or Removing Collaborators From UW-Madison section to add them to one of the existing collaboration groups.