This KB outlines the definition, duties and evaluation processes for Undergraduate Assistants in the College of Letters & Science and provides links to appointment letter templates. Contact HR Associate Director Laura Fisk or your STS/SA HR Business Partner with questions.
The Undergraduate Assistant title is used for hiring undergraduate students only when a department has exhausted its efforts to find qualified and eligible graduate students. There are two types of “Undergraduate Assistants”. They both use the same title (Undergraduate Assistant SA014) but are differentiated by pay basis and rate:
I. Undergraduate Assistant – Teaching Assistant
II. Undergraduate Assistant – Grader/Reader
Undergraduate Assistants are not eligible for benefits such as health insurance or for tuition remission/waiver.
PRIOR APPROVAL IS REQUIRED to hire both types of Undergraduate Assistants. Hiring undergraduates into positions normally filled by graduate students requires special approval. To request approval, email HR Associate Director Laura Fisk (firstname.lastname@example.org) with the following information:
Undergraduate Assistant – Teaching Assistants may only be hired for secondary sections (discussion sections or labs) and must be supervised by a qualified faculty or staff member in a primary section
Departments must use the same performance evaluation used with TAs to review performance of UA-TAs. UA-TAs, like TAs, must be informed of the evaluation process and criteria for evaluation at the start of the period for which they are being evaluated. For more information see L&S Performance Evaluations for TAs, PAs, and UAs.
Departments must send UA-TAs an appointment letter by the start date of the appointment along with a workload that outlines the duties of the position and approximates the amount of time those duties will require over the course of the semester.
Undergraduate Assistant – Grader/Readers perform the same duties as graduate student Grader/Readers. For more information see L&S Student Assistant - Grader/Reader.