Request Short-term Staffing in L&S

This document contains instructions for requesting short-term staff (STS). This document has been updated for academic year 2023-24.

Request process for STS

Link to form: Instructional Staffing Request Form
Detailed instructions: Instructional Staffing Request Form - L&S

The term “STS” refers to short-term instructional staff beyond a department's Faculty and renewable Academic Staff instructors. STS positions require approval through this process regardless of the funding source. This is necessary because STS plans will be reviewed as a part of a department’s overall instructional strategy and for technical reasons (e.g., percentage of appointment, title). Summer term STS are requested as part of a department's summer budget proposal.

Approvals will be communicated via email and in the STS folder in Box (“48-#### STS”). Changes or cancellations related to approved STS positions may also be sent via the online request form.

Departments/Programs may begin to work with their HR Business Partner for STS/SA on PVLs and offer letters once they receive STS approval.

STS titles & rates

"STS" may refer to the following titles:

Academic Staff instructors (Lecturers, Teaching Faculty)
Lecturer (SA)
Visiting or L/I faculty
Emeritus Faculty
Adjunct Faculty
Volunteer / Zero dollar Instructional Staff
Additional teaching assignments ('temporary increases' or overloads) to Academic Staff

Standard rates for short-term staff are listed on the following KB page: L&S Standard Rates for Short-term Staff and Student Assistants

STS Appointment Levels

The general expectation for a three-credit course lecturer assignment with 50 or fewer students is a 33.4% appointment. A four-credit course (with the fourth hour being taught by the lecturer) is generally 40%.

Appointment level requests not following these guidelines due to factors such as increased duties, significant TA supervision, a greater number of credits, or other unusual characteristics should be fully justified on the STS request materials and will be ultimately approved by Academic Associate Dean.

101 Funded STS

The funding line for most 101 funded STS: 101-A48##04, where '##' is the department number from your unit's UDDS.

The STS budget sheet on the BSR includes itemized credits for one-time support from sources such as FIGs, Honors, Other Schools/Colleges, etc. You are strongly encouraged to review your STS budget sheet to understand the fiscal implications of your plan. Please contact Assistant Dean Mary Beth Roberts with questions regarding your STS budget sheet on the BSR.

Contacts for L&S Administration

L&S Teaching & Learning Administration
- Amanda Mahr, Instructional Planning Coordinator
- Shirin Malekpour, Associate Dean for Teaching & Learning
L&S Human Resources
- Laura Fisk, HR Associate Director for STS/SA Appointments (laura.fisk@wisc.edu)
- STS/SA HR Business Partner: https://kb.wisc.edu/ls/60443
L&S Budget Office
- Mary Beth Roberts, Assistant Dean for Finance-Budget, Planning & Analysis