Academic Staff Executive Committee Minutes 12-06-18Approved 12-20-18
2:00 – 4:30 p.m. Thursday, December 6, 2018
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Michael Bernard-Donals, Casey Nagy, Lori Reesor, Kristen Roman, Patrick Sheehan, Jake Smith, Argyle Wade
The meeting was called to order at 2:02 p.m.
The minutes of November 28, 2018, were approved.
Guest: Lori Reesor, Vice Chancellor for Student Affairs
Lori Reesor shared information on the Dean of Students Search and Screen Committee as well as a draft Position Vacancy Listing. Three members of the committee were nominated by ASEC. She also shared reports from the three teams on how to organize student affairs on campus.
Kevin Niemi, ASEC chair, reported the CASI representatives met on Tuesday, December 4. The main topics of discussion were the DCF exercise and TTC benefits survey. There was discussion about notification about the DCF exercise for staff as well as whether criteria for selecting those receiving awards was disclosed.
Heather Daniels, Secretary of the Academic Staff, reported that she attended a Cooperative Extension all academic staff meeting. She was able to provide some information on UW-Madison opportunities for grants and awards and committee participation for academic staff. She also asked if ASEC was fine with the office encouraging participation in the benefits survey. ASEC thought this would be a good idea.
Guest: Casey Nagy, Interim Vice Provost for Extension and Public Media
Casey Nagy reported that the Higher Learning Commission held a site visit with UW System for two days to see how the transition of UW Colleges and UW-Extension was going through the reaccreditation process.
There was a Steering Committee meeting to go over the high-level final timeline for the transition. They are also moving forward with hiring in key areas including human resources. As far as the departmental structure of Cooperative Extension, faculty are still figuring out where tenure would reside.
He has been working with Aaron Brower and others to look at laws, policies and rules that need to be changed due to UW-Extension moving into UW-Madison. They have finished identifying the technical changes and are deferring any action on substantive changes for now. They are working on drafting policies that would replace some of the Board of Regent policies. He will bring a drafts to governance for discussion.
Guests: Kristen Roman, Chief of Police, and Argyle Wade, Interim Dean of Students
Chief Roman and Interim Dean Wade discussed the protest guidelines with ASEC. The document continues to evolve. The shared governance committee is doing the review process on the document as far as any changes. The committee meets twice a year. There are a couple of loose ends they are still working on, including providing information on the reservation processes for various campus spaces and who is responsible for covering security costs for events. The goal of the document is to encourage a conversation with event organizers before an event happens.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals discussed the Target of Opportunity program with ASEC. This program is for faculty. He asked them what a program would look like for university staff and academic staff. Such a program would incentivize units to diversify their staff. He is looking for thought partners to think about how to develop such a program.
Guest: Patrick Sheehan, Director of Talent Acquisition and Retention, Office of Human Resources
Patrick Sheehan discussed how UW-Madison was implementing changes regarding sexual harassment and sexual violence investigations and disclosures that were mandated by the Board of Regents. These changes were brought about by the desire to prevent those who had committed sexual harassment from moving from job to job.
The major changes include:
• Substantiated findings of sexual harassment or sexual violence will be maintained in the personnel file.
• If an employee leaves during an investigation into allegations against them for sexual harassment or sexual violence, the investigation will continue until completion. The investigation will be identified in the personnel file until the investigation is concluded.
• Personnel files must be shared upon hire with other UW System schools or state agencies.
Potential employees will need to self-report on substantiated allegations or ongoing investigations. References for potential employees will be also be asked these questions.
Motion to convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointment to the Committee on Women in the University and the Nominating Committee slate (Stoddard Cameron). Seconded. Approved.
Motion to Convene in Open Session. (Browning). Seconded. Approved.
• Appointment-for vote
Motion to appoint Suzanne Swift to the Committee on Women in the University (Dahlberg). Seconded. Approved.
• Program Productivity Monitoring Comments
These comments are due to UW System by December 21. Beth and Lindsey agreed to work on them.
• Provost Topics
UAPC Annual Report
Meeting adjourned at 4:42 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff