AEFIS - Creating and Editing Questions (Instructor)

This document describes how to create and edit course section questions on an AEFIS course evaluation survey. These instructions are intended for course instructors. If you would like to create AEFIS course section questions as an admin, see AEFIS - Creating Course Section Questions (Admin).

As an instructor, you can only create questions on your AEFIS survey if these conditions are met:

  • You are listed as the Primary Instructor for your course in AEFIS.
  • Your Academic Contact set aside a section for instructor questions on your evaluation.
  • Your evaluation will not be released to students for at least 24 hours.

Navigating to Course Section Question Designer

  1. Log into AEFIS with your NetID credentials.
  2. On your AEFIS Dashboard, find the My Course Sections & Syllabi module.
  3. Find the course section for which you would like to add questions. Select the blue pencil icon to make edits.
    Select the blue pencil icon to the right of the course section name
  4. You will be brought to your Course Sections page. Select Survey Questions from the left menu bar.
    Survey Questions is under Course Evaluations in the left menu bar
  5. If you have not yet created any questions, you will see the No Course Section Survey Questions have been added message. Click the blue Let's Begin button.
    Message: Course section questions added will display on the Student Course Evaluation designed by an administrator. All students enrolled in [your section] will be presented with the questions added here prior to the start of the Student Course Evaluation. To begin adding questions to your course section, click the Let's Begin button below.
  6. Select the blue Edit button on the upper right side of the page.
    The Edit button is on the upper half of the page, near Export

Creating a New Survey Question

On the course section question designer page:

  1. Click the blue + button to the right of your course section name.
    The add question button is to the right of the course name
  2. Select the type of question you would like to create from the left panel of the Add Question box. See AEFIS - Question Types, Settings, and Configurations (Admin and Instructor) for descriptions of each question type.
    Select a question type from the left menu bar
  3. Add your question text and, for multiple choice questions, your designated responses.
  4. Use the blue Save button to save the question.

Creating a Matrix Question

Course and instructor-type matrix questions function differently than other question types. To create a matrix question:

  1. Create all of the Multiple Choice or Instructor Multiple Choice questions that you wish to use in the matrix. The questions must have the same answer options to be grouped together.
  2. Press the gear icon at the bottom left of the first question in the matrix. Select the Configure button located next to the matrix question checkbox.
  3. A pop-up will appear in which you can add a matrix title and select the Multiple Choice questions that you wish to include in the matrix.
  4. To remove a matrix, select the gear icon, uncheck the box to the left of Matrix Question, then press the blue check to confirm the change.

Editing or Copying an Existing Survey Question

You will see a list of the questions you have created so far on the course section question designer page.

  1. Click on the Question-[Number] button.
    Click the question number to access editing options
  2. Select Copy to make a make a copy of your question.
    • A new dialog box will open with a copy of your question text and options. You can modify your question type, text, or options.
    • Save your question. The copy will not be created unless you save.
  3. Select Edit to make a change your question type or content.
    • Editing will reopen your question dialog box. You can modify your question type, text, or options.
    • Remember to save your changes.
  4. To make a question required or edit other configuration options, click the gear icon on the lower left corner of the question.
    • Check the boxes next to your desired options.
    • Click the blue check mark button to save.
    • To find out more about configuration options, including recommendations, see Question Configuration Options.

    Access configuration options by selecting the gear icon

Publish Survey Questions

You must publish your questions at least one day before you survey is scheduled to go out. Questions that have not been published and questions that have been published after the deadline will not appear on your survey.

  1. After you have added all of your questions, click the blue Exit button in the top right corner of the course section question designer page.
    The Exit button is by the Course Section Question Designer title
  2. You will see a warning that your questions aren't published. If you are done adding and editing questions, click the red Publish Questions button.
    Warning message: Survey Questions are Not Published. Survey Questions for this course section WILL NOT be added until the questions are published. After you have completed adding/editing your questions, click the Publish Questions button.
  3. You will be asked to confirm that you want to publish your questions. Note that once they have been published, you will not be able to edit your questions or to add any additional questions. Click Publish to continue.
    Confirmation message: This action will publish the survey questions for this course section. Once published, the questions will become available to survey participants. This action CANNOT be reversed. Are you sure?
  4. Once you have successfully published your questions, the warning message will be replaced by a notification that you have published your questions.
    Success message: Survey Questions for this course section were published on [date]. Published course section survey questions are available to surveys starting after the course section survey questions published date.

Keywords:AEFIS aphis afis details survey evaluation questions matrix instructor roll-up rollup question course section   Doc ID:81393
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2018-04-04 12:06 CDTUpdated:2019-04-11 10:49 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW-Madison
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