Academic Staff Executive Committee Minutes 01-18-18Approved 1-25-18
2:00 – 4:30 p.m. Thursday, January 18, 2018
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Beth Giles; Kevin Niemi, chair; Jim Rogers; Deb Shapiro; Lindsey Stoddard Cameron
Guest: Jake Smith
The meeting was called to order at 2:05 p.m.
The minutes of January 4, and January 11, 2018, were approved.
ASEC Chair Kevin Niemi shared that he will be attending the first chair’s chat of the semester in the next couple of weeks. Rick Amasino will be the new University Committee chair next year. Kevin, Bruno and Heather met with Mark Walters for a check-in. The pay plan will be distributed at 2% and 2% to parallel the plans of other state agencies. The Joint Committee on Employment Relations hasn’t met to approve the pay plan yet. The Legislative Fiscal Bureau released state projections showing a higher surplus than expected at the end of the biennial budget.
Secretary of the Academic Staff Heather Daniels shared that she is having some initial meetings regarding the idea of a professional development conference aimed at research staff. She also reported that there is work being done to look at combining several Faculty Policies and Procedures Chapter 6 Committees into one committee with different subgroups. Any proposal would be presented and vote on in late spring.
Deputy Secretary of the Academic Staff Jake Smith reported that 55 Excellence Award applications were submitted this year. There are also plans to present the committee tracker for a showcase poster.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Nominating Committee Slate (Crandall). Seconded. Approved.
Motion to Convene in Open Session. (Rogers). Seconded. Approved.
• Title and Total Compensation Study – Review of Leveling and Family/Sub-Family Documents
ASEC discussed the changes that were made to the family/sub-family document from the final version of the document from UW-Madison. There were some concerns regarding subject matter expert involvement in these changes and how the leads of the different job family functional teams might have handled changes in regards to consultation with other members. The most substantive changes that ASEC thought should be made to the document include adding language about the Wisconsin Idea or institutional mission in the outreach family; use of the term phrase “multi-functional” in job families; not closing the loop by providing a final document to those who provided feedback on the families/subfamilies; and adding introductory verbiage to the job families document indicating the descriptions are not necessary comprehensive and that staff are not required to perform all responsibilities in a particular job family/sub-family. ASEC also noted that the resolution which goes to the Assembly should include a statement regarding these documents being “living documents” subject to change and evolution.
In regards to the levels document, ASEC was most concerned about the applicability of the levels to research and teaching positions. ASEC would like to include a glossary of terms for common words used in the documents so there is a shared understanding of what they mean.
• Freedom of Expression Resolution
ASEC looked at another revised draft of the resolution. They will take one more look at a clean copy of the resolution at their next meeting.
• February Assembly Agenda
ASEC looked at the draft agenda. Laurent Heller, Vice Chancellor for Finance and Administration, will give his presentation. Election slates will be presented. In addition, there will be three resolutions for a vote: UW-Extension Cooperative Extension (postponed from November); Freedom of Expression; and Title and Total Compensation Study Job Framework.
• Ad Hoc Committee on Instructional Titles Report
ASEC reviewed the report of the Ad Hoc Committee on Instructional Titles. The committee recommends creation of a Professor of Practice title and Teaching Professor title.
• Topics for Provost and Vice Chancellor for Finance and Administration
-Common Curriculum for UW System (First 2 years)
-New Vice Chancellor for Student Affairs
Vice Chancellor for Finance and Administration
-Updates on budget for Extension/Madison
-2%/2% pay plan
-Updated strategic plan for VCFA
-News on JCOER meeting
-Vice Chancellor for Finance and Administration
Meeting adjourned at 4:34 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff