Academic Staff Executive Committee Minutes 12-21-17Approved 1-4-18
2:00 – 4:30 p.m. Thursday, December 21, 2017
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Jim Rogers; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Ron Harris, Laurent Heller, Mary Luther, Anna Paretskaya
The meeting was called to order at 2:00 p.m.
The minutes of December 7, 2017, were approved.
ASEC Chair Kevin Niemi reported that the UW System Academic Staff representatives met recently. Topics for discussion included the Title and Total Compensation study at the System level, accreditation for the branch campuses, and the recent program changes at UW-Superior. Kevin also announced Anne Massey is stepping down from the role of Dean of the School of Business. Kevin, Bruno and Jake met with Mark Walters and Patrick Sheehan from OHR to discuss the restructuring of UW Cooperative Extension and the process for implementation of the pay plan.
Deputy Secretary of the Academic Staff Jake Smith reported that the deadline for submitting nominations for the Academic Staff Excellence Awards for both UW-Madison and UW System is Friday, January 12. Jake also reported that the following people were appointed to various search and screen committees: Paloma Celis-Carbajal to the Vice Provost for Libraries search; Rob Kohlhepp and Carrie Nelson to the Chief Information Officer search; and Mary Possin to the Vice Chancellor for Student Affairs search.
Mallory Musolf met with the Office of the Vice Chancellor for Research and Graduate Education CASI. Norman Drinkwater will be attending the first meeting as Interim Vice Chancellor in February.
Aaron Crandall announced that several CASIs primarily located on the west side of campus (SMPH, Nursing, Pharmacy, Vet Med) will be holding a day-long professional development event in the spring semester.
• Freedom of Expression Resolution
ASEC discussed the original resolution, as well as proposed amendments and feedback from Assembly representatives. ASEC agreed that the document should be brought back to the Assembly with some revisions. Beth, Deb, and Lindsey will work on a revised version for further discussion at the January 4 meeting.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
Vice Chancellor Heller discussed the federal tax reform that was recently passed by Congress. The provision taxing graduate student tuition remission was eliminated. There were some provisions around philanthropy that may cause a national reduction in charitable giving anywhere from 4% - 6.5%, but Vice Chancellor Heller thought that the impact on UW-Madison would not be as great as that.
Vice Chancellor Heller reported that the Legislative Audit Bureau would be finalizing its report from its audit of UW Foundations in the near future.
He also reported that it is anticipated the Joint Committee on Employment Relations will meet regarding the state pay plan next month.
ASEC also discussed the issue of internal controls with Vice Chancellor Heller. He talked about how his unit is looking in particular at the departmental purchasing card program and looking at tighter controls in this area. He suggested ASEC speak with Dan Langer for more information.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointment to Mentoring Committee and Nominations to Protest Oversight Group (Dahlberg). Seconded. Approved.
Motion to Convene in Open Session. (Browning). Seconded. Approved.
• Appointment and Nominations
Motion to appoint Kerui Xu to the Mentoring Committee (Dahlberg). Seconded. Approved.
Motion to nominate Sue Carlson and Raymond Neal to the Protest Oversight Group (Stoddard Cameron). Seconded. Approved.
• Cooperative Extension Transition Governance Committee Proposal
ASEC discussed the proposal for a governance committee that would work together with the steering committee and other working groups. They reviewed documentation regarding the proposal from Casey Nagy. ASEC added to the document and agreed that there should be 3 academic staff from UW-Madison on the committee. ASEC asked Jake to communicate with Casey to clarify what the timeline was for this committee and, as needed, send out a campus-wide call to academic staff to solicit interest in serving on the committee.
• Topics for Provost
Timeline for Dean of the School of Business Search
Guest: Mary Luther, Title and Total Compensation Study
Mary reported that there were 2800 registrations for the job family sessions, with approximately 1600 academic staff. The surveys yielded a 95% satisfaction rate for the in-person sessions, but there was negative feedback regarding the online experience. The teams have turned in their final versions of the job families and sub-families, integrating feedback received from the sessions and, in particular, making the definitions more respectful to those positions that can be more multi-dimensional, such as some of the “generalist” sub-families. Mary will be meeting with System to compare Madison’s families and sub-families. They do not have to be the same, but the goal is to make them as similar as possible, keeping in mind functions and the ability to match titles to markets. The finalized job families will be distributed sometime in mid-January. Mary also mentioned that, in the comparison process between Madison and System, the question of the UW Cooperative Extension integration will also be considered.
The next phase is building standard job descriptions. Mary is meeting with the Office of Learning and Talent Development about the change management for this process. The JDXpert system should be ready at the end of March, with training for HR personnel in late March/early April, and rollout to managers after that. The plan is for training to occur centrally, with the change management to happen at the school/college/division level. This process will not involve asking people to change their jobs, and they are working on communication to that effect.
Meeting adjourned at 5:07 p.m.
Minutes submitted by Jake Smith, Deputy Secretary of the Academic Staff