Academic Staff Executive Committee Minutes 11-30-17Approved 12-7-17
2:00 – 4:30 p.m. Thursday, November 30, 2017
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Jim Rogers; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Laurent Heller, Ron Harris, Scott Hildebrand, Mary Luther, Sarah Mangelsdorf, Jake Smith
The meeting was called to order at 2:03 p.m
The minutes of November 9, 2017, were approved as distributed.
ASEC Chair Kevin Niemi reported on a meeting with Mark Walters and Patrick Sheehan. The topics discussed were the Title and Total Compensation Study and clinical faculty. The academic staff chat on the research enterprise was a fruitful discussion focused on funding, indirect costs and professional development. The UW System Academic Staff Representatives group is meeting in two weeks. Their main focus of discussion will be the involvement of shared governance in the regional restructuring teams.
Secretary of the Academic Staff Heather Daniels reported that Casey Nagy has been tasked with leading the integration of UW Cooperative Extension into UW-Madison. He will be coming to ASEC’s next meeting. The Ad Hoc Instructional Title group that Heather and Deb Shapiro have been serving on met for the last time. The final report should be available before the end of the year. Heather met with the head of the Cooperative Extension CASI, Kevin Graeme, and Andrea Cool, Secretary at UW-Extension. They discussed how promotions work at Madison, how the Academic Staff Assembly is organized, and other academic staff issues that might come up during the transition. Heather reported participating in a panel discussion on non-renewals for the Human Resources Communities of Practice. She also had a discussion with two limited appointees about the need for a grievance procedure for limited appointments for employment issues including Hostile and Intimidating Behavior.
Aaron Crandall reported that the Campus Planning Committee met and ranked capital projects. The Bascom Hill utility project and the Vet Med building were the first two. They also discussed renovation of McArdle.
Aaron Crandall reported attending a Communications Committee meeting. They discussed things they could be working on. This included doing more content for the newsletter as well as providing more depth on resolutions passed by the Academic Staff Assembly.
Lindsey Stoddard Cameron reported that the Law School CASI is working on ideas for a tuition policy for UW-Madison employees and families. She will share the proposal with ASEC.
Jenny Dahlberg reported that the Vet Med CASI held a session on campus challenges with Laurent Heller and Sarah Mangelsdorf.
Guest: Sarah Mangelsdorf, Provost
Provost Mangelsdorf mentioned the UW Extension merger with UW-Madison. It isn’t clear where the other parts of Extension will go at this point. A steering committee has been established as well as a number of other committees. Casey Nagy and Heidi Zoerb are working on the process. An email address has been set up to collect questions about the transition.
The CIO search is ready to launch. The Provost Office is just waiting for one more person for the search and screen committee. A search firm has been hired, and there is a draft PVL.
The Vice Provost for Libraries search has started. The committee has been charged, and they are working with a search firm who has familiarity with libraries.
The Department of Anesthesiology Climate Report was the result of several complaints from the department. An investigation was conducted and there was a general climate issue within the department. The Department of Urban and Regional Planning seems to have a long-term problem. They didn’t have a complaint filed with the department until recently and so were limited in the options of what they could do.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
Laurent Heller reported that UW-Madison is monitoring the US tax bill. There are several issues that would affect UW including changing the tax liability for tuition remission. For the federal budget, there will likely be a continuing resolution before the money runs out on December 8.
The campus minimum stipend for TAs and PAs will be increasing next year from $16,196 (standard) to $18,350. We had the lowest stipends in the Big Ten. The Graduate Assistant Policies and Procedures Committee has been working on a policies and procedures manual.
The new Associate Vice Chancellor for Finance will oversee the areas of Auxiliary Operations Analysis, the Budget Office and Business Services. This person will focus on the infrastructure and support needed in these areas.
The strategic plan for the VCFA has evolved a bit more. He plans to finalize it in the next month. They will be doing a third survey on Engagement, Inclusion and Diversity this spring. Vice Chancellor Heller is looking forward to seeing the results that will measure if things are working.
There will be a letter coming to ASEC to nominate someone to sit on the Protest Oversight Group. Vice Chancellor Heller and Provost Mangelsdorf will co-chair the group. The group will work on the campus values around protest and free speech and how the campus should respond to protests. The group will continue to meet on an ongoing basis (perhaps quarterly) to review what’s happened and address any issues.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointments to Dean of Students Advisory Committee; Communications Committee; Budget Committee; Professional Development and Recognition Committee and to Discuss Nomination for the Area Review Committee: Humanities/Social Sciences. (Browning). Seconded. Approved.
Motion to Convene in Open Session. (Crandall). Seconded. Approved.
Motion to appoint Adam Huffman to the Professional Development and Recognition Committee, Amy Wilson to the Budget Committee, Chris Butler to the Advisory Committee to the Office of the Dean of Students, and Jennifer Farley to the Communications Committee. (Dahlberg). Seconded. Approved.
Motion to nominate Deb Pierce to the Humanities/Social Sciences Area Review Committee. (Dahlberg). Seconded. Approved.
• Freedom of Expression Resolution-plan for next steps
ASEC decided to discuss the resolution at their next meeting, December 7. Heather will highlight this part of the agenda and encourage Assembly Representatives to attend or send in email comments.
• December Assembly Agenda
The December Assembly agenda is set. There will be four voting items including a resolution regarding the Distinguished Prefix. Motion to approve the December Assembly agenda (Dahlberg). Seconded. Approved.
Guest: Mary Luther, Office of Human Resources
A listening session was held for the clinical faculty. Mary Luther thought it went well. They discussed the idea of calling this group non-tenure track faculty. When asked why this was important, respect was mentioned.
The listening sessions for the job families went well. They received a lot of feedback. The Job Family Function Teams have two weeks to look at the feedback and make changes. She expects to see the UW System families and sub-families soon. She asked for academic staff governance to endorse the families sometime in January. There was also discussion about how to bring the results back to employees.
Meeting adjourned at 4:42 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff