Academic Staff Executive Committee Minutes 11-03-16Approved 11-10-16
2:00 – 4:30 p.m. Thursday, November 3, 2016
52 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Sarah Kuba; Michael Moscicke; Mallory Musolf; Robert Newsom; Kevin Niemi, Chair; Deb Shapiro
Guests: Laurent Heller, Sarah Mangelsdorf, Ian Robertson, Jake Smith
The meeting was called to order at 2:00 p.m.
The minutes of October 27, 2016, were approved.
Guest: Ian Robertson, Dean of College of Engineering
Dean Robertson discussed the need for a Professor of Practice title. Deans from schools/colleges that could potentially use this title met recently to discuss this issue. The title is used by other institutions for short-term staff who have a wealth of professional experiences and may bring them to the classroom, research, and other areas of the campus. He provided an example of a former engineer from Dow Chemical who is teaching a specialized course, has taken faculty research into new directions, and has opened up new opportunities for student research at Dow. Dean Robertson talked about benefits of these types of relationships.
ASEC discussed how the “professor” title is needed for academic staff in instruction as well as research. The next step will be to talk to the University Committee about a possible joint committee to examine this issue.
Guest: Sarah Mangelsdorf, Provost
Provost Sarah Mangelsdorf mentioned that she pushed the idea of “professor” titles for instructional staff at a recent University Committee meeting.
ASEC asked the Provost how heads of large units are reviewed, for example Vice Provosts. She replied that the university does not have very clear guidelines on this. The five-year review of Deans are written into Faculty Policies and Procedures (FPP). FPP is silent on Vice Provosts. The University Committee has been interested in having regular reviews for Associate Deans as well. Given the revised post-tenure review policy, it may be a good time to look at something for these positions. The big question is who would be charged with these reviews.
Provost Mangelsdorf reported that there are lots of reports coming from employees to report bias even though the form was developed for students. She is talking with the Office of Human Resources about adding a field to the form so you could tell what type of person is reporting (student or employee).
The administration and the Athletic Department are currently reviewing guidelines for the stadium. They expect some new rules to be in place prior to the next football game.
Chair Kevin Niemi reported that an academic staff chat on performance management was held this week.
Secretary of the Academic Staff Heather Daniels attended the award ceremony for the Underkofler award. A UW-Madison academic staff member Jennifer Smilowitz, Department of Human Oncology was one of this year’s recipients. The committee tracker database is moving forward. The main sections that need to be completed include elections, the user portal including the committee interest survey, and a prospective members section on individual committees. The plan is that the work will be completed this spring.
Heather attended a meeting of the IRIS staff of the International Division to talk about promotional opportunities and job security. In regards to the University Committee meeting on Monday, there will be a change of the membership to the Retirement Committee going to the Faculty Senate for a vote. It would reduce all employee membership categories from 5 to 3 members. There will also be a proposed changed to the Information Technology Committee. This change would add the Executive Director of Information Technology Planning and Strategy as an ex officio member, who will act as a co-chair of the committee.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
Vice Chancellor Laurent Heller reported that there was nothing new in regards to the Amazon project. He spoke recently with ASM about the issue. He would like to know if having the package pick up location on campus would be a significant value added for students. He asked ASEC the same question.
He expects to have a decision regarding the Director of the Office of Human Resources next week.
Vice Chancellor Heller discussed the budget and budget negotiations briefly. UW-Madison does not have a lot of debt, but needs revenue growth. There are procedural and legal challenges with growing revenue. He believes, however, that there is still potential.
There are discussions at UW System about changing the formula by which state funds are distributed. There are many differences between the institutions so this is challenging.
• Consensual Relationship Policy
ASEC provided a lot of feedback about this proposed policy from UW System. Feedback included criticism of a broad definition of instructor, no information regarding graduate assistants, problems with the use of the word “potential” and general confusion in the policy regarding what was restricted and what was allowable as long as conflicts of interest were managed. UW-Madison Legal Affairs is also reviewing the policy.
• Pay Plan Resolution
There was a motion to bring the resolution as written to the Academic Staff Assembly (Shapiro). Seconded. Approved.
• November Assembly Agenda
There was a motion to approve the agenda (Dahlberg). Seconded. Approved.
• December Assembly Agenda
Currently on the agenda is a discussion on video streaming Assembly meetings, a vote on the January meeting and possibly a report from Campus Transportation Committee.
Meeting adjourned at 4:15 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff