Academic Staff Executive Committee Minutes 09-22-16Approved 9-29-16
2:00 – 4:30 p.m. Thursday, September 22, 2016
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Sarah Kuba; Michael Moscicke; Mallory Musolf; Robert Newsom; Kevin Niemi, Chair; Deb Shapiro
Guests: Michael Bernard-Donals, Laurent Heller, Sarah Mangelsdorf, Jake Smith
The meeting was called to order at 2:01 p.m.
The minutes of September 8, 2016, were approved.
Chair Kevin Niemi reported that the first meeting of the shared governance chairs was held. Unfortunately, the chair from the University Committee did not attend. The group discussed common issues.
Secretary of the Academic Staff Heather Daniels reported the first meeting of the Ad Hoc Committee on Category B Salary Compression has been scheduled. The University Committee will likely propose a reduction in the number of members in all employee groups on the Retirement Issues Committee. This will need to be approved by the Faculty Senate. Heather met with the Vice Chancellor for Research and Graduate Studies (VCRGE) CASI during their retreat to give them an update on current campus governance issues.
SMPH CASI: It was reported that there appeared to be few if any staff included on the Wisconsin State Hygiene Lab Search and Screen Committee. ASEC would like to see a letter drafted to SMPH concerning this issue.
Guest: Sarah Mangelsdorf, Provost
Provost Sarah Mangelsdorf mentioned she has received a preliminary list of metrics that could be used with the UW System budget request. The metrics fall into the 4 categories that comprise the UW System Strategic Plan: Educational Pipeline, University Experience, Business and Community Mobilization and Operational Excellence. The current proposal would be that each campus would select one metric for each of the categories. This is still in draft stage and will likely continue to change and evolve.
Regarding the committee to look at gender neutral bathrooms, the Provost office is working with Facilities, Planning and Management to put together a committee to work on this issue.
Michael Bernard-Donals and Mark Walters will conduct an analysis of how the Discretionary Compensation Funds were spent at the end of the summer of 2017.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals shared information on the background of the Ad Hoc Committee on Family Leave. The Faculty Commission on Compensation and Economic Benefits worked for nearly two years to come up with a set of recommendations on how to handle family leave for faculty. The ad hoc committee will put together recommendations for all employees. He is looking for two members of the academic staff. He would like people on the committee who have some background in issues of family leave or have background in compensation and benefits.
Michael also talked about the review for this year’s Discretionary Compensation Fund exercises. To evaluate last year’s exercise, they looked at ways the funding was spent for either performance, retention, equity or market. They plan to look at things the same way for this current exercise. Eventually, he would like to be able to have additional codes added to HRS under these four categories to provide an even better analysis.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
Laurent Heller expressed interest in meeting regularly with ASEC. He shared that the contract with Amazon is still not finalized, and he is still working with Amazon regarding location of the package pick up. The contract will provide a minimum of $100,000 per year with additional revenue being a function of the amount of sales. The campus will need to consider how to allocate revenue that is generated by the contract.
• ASEC Liaison Assignments
Mallory Musolf agreed to serve as liaison to the International Division and School of Education CASIs.
• October Assembly Meeting
ASEC would like to add a brief update on FLSA changes to the agenda.
• Revised Statement of Committee Participation
ASEC was presented with two different alternative statements regarding conflict of interest and committee participation. ASEC would like to add a statement to ASPP. Motion to adopt language proposed by Moscicke (Newsom). Seconded.
Motion to postpone until the next ASEC meeting (Dahlberg). Seconded. Approved.
• Diversity Statement Resolution
Motion to send the resolution to the Assembly (Browning). Seconded. Approved.
• Open Letter to Wisconsin Taxpayers
ASEC expressed interested in talking to Charlie Hoslet about the letter.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss appointments to Ad Hoc Committee on Academic Staff Degree Requirements and nominations to the Ad Hoc Committee on Family Leave (Browning). Seconded. Approved.
Motion to Convene in Open Session (Newsom). Seconded. Approved.
• Motion to nominate David Hansen, Ellen Jacks, Jennifer Rodis, and Lindsey Stoddard Cameron with Kelly Mallon as an alternate for the Ad Hoc Committee on Family Leave (Dahlberg). Seconded. Approved.
• Motion to appoint Christina Gomez with Steve Devoti as an alternate to the Ad Hoc Committee on Academic Staff Degree Requirements (Browning). Seconded. Approved.
Meeting adjourned at 4:51 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff