This document describes how UW-Madison instructors can add participants to their courses. It is primarily intended for instructors of non-timetable courses.
In UW-Madison timetable (for-credit) courses, Canvas enrollments are automatically updated based on the official enrollment record in the Student Information System (SIS).
Instructors are not able to manually add students to timetable courses. However, they can can add users to their timetable courses in instructor or staff roles, To protect student privacy, avoid making manual enrollments whenever possible. See the Office of Registrar's FERPA guide for more information on student privacy and FERPA best practices.
Use the People tool in Canvas to add someone to your course who has a NetID.
We recommend searching by Login ID using the format "NetID@wisc.edu."
If the user in question is not affiliated with UW-Madison and does not have a NetID, see Canvas - Access for Non-UW Personnel.
Instructors should NOT add students to timetable (for-credit) courses manually. Students added to the course outside of the automatic update procedure will lack access to some course functions. Manual enrollment is exclusive to non-timetable courses.
If a student is not seeing a course that they are enrolled in, they should contact the DoIT Help Desk.