This information guide describes the services offered to Referral Priority (RP) candidates and walks through using the RP automated process. RP candidacy is available only to laid off and long-term Academic Staff employees who are non-renewed due to funding loss, budget redirection, and program redirection.
This information guide explains the services and application processes offered to Referral Priority (RP) Candidates and other relevant RP information. RP services are available to exempt University Staff who are laid off after July 1, 2015, Academic Staff who are laid off and to long-term Academic Staff who are non-renewed due to funding loss or budget/program redirection. For purposes of nonrenewal, long-term Academic Staff are defined as employees who have six or more years of academic staff service at UW–Madison within the prior seven years.
Academic Staff who have been nonrenewed for performance are not eligible for RP Services. Nonexempt University Staff are also not eligible for RP Services.
This information guide will help you understand:
The termination of an academic staff member’s employment because of funding loss or a budget or program decision either prior to the end of the appointment or when proper notice of nonrenewal under ASPP 3.04 cannot be given (see below for notice requirements).
The termination of an academic staff member’s employment at the end of the appointment because of funding loss, a budget or program decision, or unsatisfactory performance, when proper notice of nonrenewal under ASPP 3.04 is given (see below for notice requirements).
|Years of Academic Staff Service/Continuity Status||Minimum Notice|
|Fewer than 2||3 months|
|At least 2 but fewer than 6||6 months|
|At least 6 but fewer than 10||9 months|
|10 or more||12 months|
|1-yr Rolling Horizon||12 months|
|2-yr Rolling Horizon||24 months|
|3-yr Rolling Horizon||36 months|
|Indefinite||Can’t be nonrenewed|
|Years of Academic Staff Service/Continuity Status||Minimum Notice for Funding Loss||Minimum Notice for Budget or Program Decision|
|Fewer than 2||1 month||2 months|
|At least 2 but fewer than 6||2 months||3 months|
|At least 6 but fewer than 10||3 months||5 months|
|10 or more||4 months||6 months|
|Rolling Horizon||6 months||12 months|
|Indefinite||24 months||24 months|
Have you been notified of an impending layoff or nonrenewal? Your notification letter informs you if you are being laid off or nonrenewed. Please reference your notification letter and contact your departmental or divisional HR representative for further information. If you don’t know who this is, email firstname.lastname@example.org and we will tell you who to contact. Please include the notice that you have received with this email.
To request enrollment in RP services, please email email@example.com and include your layoff or nonrenewal notice and your NetID. The Referral Priority Services Team in the Office of Human Resources will review your request and complete your enrollment.
Referral Priority may end when an RP candidate:
RP Services give RP candidates access to the Referral Priority Page from the employment website (jobs.wisc.edu). This page enables RP candidates to view eligible academic staff vacancies before they are posted to the employment website. Positions will remain posted on the Referral Priority Page for 7 calendar days. During that time they are also posted to the employment website. RP candidates may apply to vacancies through the Referral Priority Page or via the employment website. Details on both application methods are included later in this guide.
Prospective employing departments/units are asked to consider RP candidates before considering other candidates.
The hiring department is not obligated to interview or hire an RP candidate. They must consider RP candidates, however. Consideration can be given along with the rest of the applicant pool.
When a hiring department receives an RP candidate’s application and referral they may, after reviewing the RP candidate’s application materials,
RP candidates may apply to vacancies using the following two methods:
To access and apply for positions through the Referral Priority Page, please follow these steps:
RP candidates may apply to positions using the employment website. Applying this way may allow a candidate to better track the progress of their application. As a reminder, there is a delay between the time a position is posted to the Referral Priority Page and the time it is posted to the employment website. If you find a position on the Referral Priority Page that is not yet on the employment website, check back regularly if that is your preferred application method.
When you submit an application via the employment website, you will receive a confirmation email. Forward that email to firstname.lastname@example.org. The email below will then be sent to the hiring department.
This individual is enrolled in the Referral Priority Program, which is for those who are non-renewed for funding loss, budget, or program reasons, as well as academic staff on layoff status or on notice of layoff, who are looking to find a position within the University of Wisconsin - Madison. These individuals have the right of referral priority to all academic staff vacancies for which they may reasonably qualify [ASPP Chapter 3.05, ASPP Chapter 5.08].
Please consider this referral priority candidate by reviewing their application materials in the applicant tracking system (TREMS). We would allow cancelling this PVL and converting it to a waiver if you want to hire this candidate as referral priority and if early enough in the recruitment process. If appropriate please extend this candidate an interview, with the understanding of no obligation to hire. Please contact the candidate directly with any questions regarding their application and to keep them updated on their status for this position.
If you have any questions regarding referral priority services please contact email@example.com. Thank you very much for your time and consideration.
OHR Referral Priority Team
When you receive this confirmation email, you have completed the process to apply for a job through the employment website.
The employing unit has been notified of your interest for this position as well as your referral priority status. The employing unit has been encouraged to extend you an interview. They are also aware of the option to waive the recruitment and hire you directly on the Position Vacancy Listing (PVL). If you have any questions regarding referral priority services, please contact firstname.lastname@example.org. If you have any questions regarding the position you have indicated interest in, please contact the employing unit.
OHR Referral Priority Team