Academic Staff Executive Committee Minutes 05-19-16Approved 5-26-16
2:00 – 4:30 p.m. Thursday, May 19, 2016
67 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Trish Iaccarino; Sarah Kuba; Michael Moscicke; Heather McFadden, Chair; Robert Newsom; Kevin Niemi; Deb Shapiro
Guests: Sarah Mangelsdorf, Jake Smith
The meeting was called to order at 2:03 p.m.
The minutes of May 5, 2016, were approved with corrections.
Motion to convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss ASEC chair and vice chair (Newsom). Seconded. Approved.
Motion to Convene in Open Session (Newsom). Seconded. Approved.
• 2016-17 Chair/Vice Chair
Motion to nominate Kevin Niemi for ASEC chair for 2016-17 (Browning). Seconded. Approved.
Motion to put nominations of Michael Moscicke and Bruno Browning up for vote (Kuba). Seconded. Approved.
Results of vote by secret ballot. Bruno Browning-5 and Michael Moscicke-3. Bruno Browning will serve as ASEC Vice Chair for 2016-17.
• Chair Heather McFadden reported that the Director of Financial Aid public sessions will be held tomorrow. The shared governance statement passed the Faculty Senate on Tuesday. The University Research Council also passed the Faculty Senate with minor changes. There will need to be a plan to transition this committee from its current form to the one now in Faculty Policies and Procedures. The Budget Committee also passed with two academic staff seats on the committee.
Heather M. reported that she is expecting and will be stepping down completely from ASEC sometime this summer.
• Secretary of the Academic Staff Heather Daniels reported the committee tracker database is nearing completion. The Secretaries have received access to the live version to add data. Heather D. and Jake Smith met with the Professional Development and Recognition Committee to propose dates for the 2016-17 and 2017-18 cycles of professional development grants and awards. The Academic Staff Work Life Survey has been deployed. So far there are more than 900 responses.
Heather D. participated in a meeting regarding a records management series for shared governance. It was decided that Peg Eusch would see if UW System is able to alter one of the system-wide schedules. If this is not possible, then UW-Madison will look into creating its own schedule.
Heather D. reported that this summer some members of the Board of Regents will discuss changing the eligibility of teaching academic staff from the Teaching Award to the Academic Staff Award. In the past decade or more, there has never been an academic staff winner of the teaching award.
Guest: Sarah Mangelsdorf, Provost
Provost Mangelsdorf shared the academic calendar report. The recommendations from the report include standardizing the length of the semesters, shortening the exam period by 1 day; moving 9-month contracts one week earlier to allow easy payment of instructors of the first 4-week summer session and reducing the grading period to 72 hours after the last final exam day. There was a first reading of the report in the Faculty Senate this week. The Senate will vote on these proposals in the fall.
She spoke about diversity/inclusion training. The administration does not want a one-size-fits-all type of training. Research shows that one-size fits all can actually do more damage than good. The Provost office is gathering information this summer on what different schools/colleges/divisions are doing for diversity/inclusion training. The goal for this fall will be to make a list of these resources available to unit heads.
The Provost briefly discussed gender-neutral bathrooms. She asked ASEC for suggestions of people to serve on a committee about this topic. There was also a brief discussion about the lack of meditation rooms available on campus for those who wish to pray or meditate during the day.
Motion to convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations to the Area Review Committee-Administration/Student Services/Library; Area Review Committee-Humanities/Social Sciences; Area Review Committee-Physical Sciences/Engineering and appointments to Ad Hoc Committee on Academic Staff Degree Requirements, Committee for Office for Equity and Diversity, Lakeshore Nature Preserve Committee , Retirement Issues Committee, and Committee on Women in the University (Newsom). Seconded. Approved.
Motion to Convene in Open Session (Newsom). Seconded. Approved.
Motion to appoint Mo Bischof, Mara Eisch, David Fraser, Nelse Grundvig, Scott Mellor, Dan Parenteau, Brenda Spychalla, and Mary Thompson to the Ad Hoc Committee on Academic Staff Degree Requirements (Niemi). Seconded. Approved.
Motion to nominate Cynthia Williams to the Area Review Committee for Administration/Student Services/Library; Erlin Barnard, Michael Cullinane, Patricia Hastings, and Ritt Deitz to the Area Review Committee for Humanities/Social Sciences; and Allen Huang to the Area Review Committee for Physical Sciences/Engineering (Newsom). Seconded. Approved.
Motion to appoint Jini Jasti to the Advisory Committee for the Office of Equity and Diversity (Browning). Seconded. Approved.
Motion to appoint Janet Batzli to the Lakeshore Nature Preserve Committee (Crandall). Seconded. Approved.
Motion to appoint Louise Loeffler to the Retirement Issues Committee (Browning). Seconded. Approved.
Motion to appoint Rachael Willits to the Committee on Women in the University (Moscicke). Seconded. Approved.
Motion to appoint Antje Petty to the Committee on Women in the University (Browning). Seconded. Approved.
• Draft Recommendations from UW System Task Force on Sexual Violence and Harassment
ASEC looked over the report. They had some suggestions and questions about some of the recommendations. There was a discussion about changing state statutes that would no longer include public input in the rule making regarding student conduct and procedures for the administration of violations. There was also concern that the report did not mention any follow up assessments to verify if the changes were working. Lastly, there was concern about the web-based mandatory training for employees. There were questions about how taking the training would be enforced, whether the one-size fits all training could do more harm than good, and how nuance is typically lost in online training.
• Short Assembly Survey
Heather D. and Jake Smith would like to conduct a very short Assembly survey regarding the need for paper materials and the usefulness of the cover sheets for voting items. They will send out a survey about these two items shortly.
• Provost Topics
The following topics were suggested by ASEC: update on the Vice Chancellor for Finance and Administration, Dean reviews scheduled for next year, biennial budget recommendations to the Board of Regents, and update on the Chemistry building construction.
Meeting adjourned at 4:13 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff