If your affiliation with UW-Madison changes (e.g., student graduates and becomes alumni), you will begin to receive a series of “reduced access” email notifications that will let you know that your access to Office 365 services will be reduced.
Please note, this document is not intended to do the following:
This document does not apply to individuals who leave and have no affiliation with the university (e.g., faculty/staff no longer employed by UW-Madison or a student who does not graduate from the university). These individuals will receive deactivation notifications.
Backing up your data
The reduced access email notifications will include the following information:
The following are some examples of scenarios when affiliation changes will trigger the series of reduced access email notifications:
Example of reduced access email notification
In general, UW-Madison paid employees and currently enrolled students fall into groups A and B. Individuals who are not paid or enrolled are more likely to be in groups C, D, or E. There are exceptions.
|Microsoft 365 Plans||A||B||C||D||E|
|Office 365 services/licenses|
|Azure Active Directory Premium (Plan 1)||X||X|
|Azure Information Protection Premium (Plan 1)||X|
|Azure Rights Management||X||X||X|
|Cloud App Security||X||X|
|Cloud App Security Discovery||X||X|
|Exchange Online *||X||X||X|
|Exchange Online (Plan 2) *||X||X|
|Information Protection for O365 Standard||X||X|
|Insights by MyAnalytics||X|
|Minecraft Education Edition||X||X|
|Office Pro Plus (Desktop Apps)||X||X||X|
|Office Web Apps||X||X||X|
|OneDrive for Business||X|
|Power Virtual Agents for Office 365||X|
|SharePoint Online (Plan 2)||X||X|
|Skype for Business Online (Plan 2)||X||X||X|
|Teams Audio Conferencing (dial-in)||X|
|To-Do (Plan 2)||X||X||X|
|Whiteboard (Plan 2)||X||X|
|Windows 10 Enterprise||X||X|
* Exchange Online provides access to email, calendar, people, contacts, and tasks.