This document describes how a UW department can support a registered UW-Madison student organization. Step-by-step instructions are provided. This document includes a link to the form: Five Questions for Student Organizations.
The only way a
department can support a registered student organizations is with UW-Foundation
funding. To find out if the student organization is registered with UW-Madison please go to this website:
Departments can only support REGISTERED student organizations in this way. If the organization is not registered, there is no way for departments to provide financial support. This is a great incentive for student organizations to register.
UW Foundation is encouraging that you do the payment as an ACH rather than a check. You will need to provide the routing number for the student organization's financial institution and the organization's account number. there is a space for this information on the form.
The process for providing support to the student organization is simple:
There are two reasons for this policy, one is to keep student organization
activity distinct from UW activity, and the second is to give the members of
the student organization experience in handling their own financial
affairs. A by-product of the policy is that the department does not have
to do so much for the student org and can concentrate more on departmental
The amount of support the department provides is wholly up to the department. There is no maximum to the number of check requests or dollar amount of the payments to the student org. In some cases, departments want to provide a lump sum that the student org can use over a length of time, covering various anticipated or unanticipated events. Sometimes there's a specific invoice the department wants to provide support for, in that case, the department can provide the student org exactly the dollar amount of the invoice, or the department could decide to round up the dollar amount. Sometimes the department wants to provide a set amount for a particular event, say $500 to support a student org conference. Some departments provide a lump sum every year to the student org. Again, the dollar amount and frequency of support is entirely up to the department.
Questions about this policy should be directed to Mary Machaj in the L&S Budget Office.