Office 365 (Apple Mail) - Create and add an email message signature

Best Effort Support Only

This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

You can create personalized signatures for your email messages that include text, images, your electronic business card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.), a logo, or even an image of your handwritten signature. Your signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.

Create Signature

  1. Click Mail, then Preferences and then select Signatures

  2. The following dialog box will appear.

  3. Highlight the Exchange field, and click the "plus button" to add a signature to your Office 365 account:

  4. Enter your desired signature in the right-hand box. Once the signature has been written, assign it a name in the center pane, click on All Signatures and then back to Exchange. Select the signature you want in the Choose signatures drop down menu, and then close the signature

Add a signature to a message:

  1. If you created signatures, choose one from the Signatures drop down menu in the message you are composing. If a signature does not appear in the menu, make sure it is included for the account in Signatures preferences.

  2. Your email recipients will now see your the signature in your emails!

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