Academic Staff Executive Committee Minutes 01-23-14

Approved 1-30-14


ASEC Minutes

2:00 – 4:30 p.m. Thursday, January 23, 2014

54 Bascom Hall


Members Present: Marwa Bassiouni, Denny Hackel, Jim Maynard, 

Heather McFadden, Chair, Robert Newsom, Kevin Niemi, Vice Chair, Jeff Shokler, Erin Silva


Guests:  Deb Brauer, Catharine DeRubeis, Eden Inoway-Ronnie, Steve Lund, Linda Scholl


The meeting was called to order at 2:02 p.m.


The minutes of January 9, 2014 were approved.


Guest: Eden Inoway-Ronnie, Provost Office

The Dean’s Council met with the working group exploring how to structure the Vice Chancellor for Research and Dean of the Graduate School positions.  In addition, Bruce Maas and John Krogman talked about the transition to Office 365.  Brian Fox also visited with the Deans to discuss their obligations for Outside Activity Report completion and identifying conflicts of commitment from the reports.


Reports:

Guests: Deb Brauer and Linda Scholl, Co-Chairs Personnel Policies and Procedures Committee (PPPC)

Deb and Linda reported on the progress that PPPC has made revising the Academic Staff Policies and Procedures (ASPP).  The committee is currently working to put ASPP into the KnowledgeBase.  This should fix many of the numbering problems within the current document.  They mentioned that having someone from the Law School or with a background in law is very helpful for this committee.  There was also a discussion about the job security exercise.  PPPC feels comfortable sending out the annual flier to academic staff about job security, but feel that the analysis of the data after the exercise could be placed elsewhere.  ASEC will consider where the analysis work belongs.


Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nomination to the Vice Provost for Teaching and Learning Search and Screen Committee.  (Moved. Seconded. Approved.)


Motion to nominate Kevin Niemi to the Vice Provost for Teaching and Learning Search and Screen Committee. (Moved. Seconded. Approved.)


Reconvened in open session. (Moved. Seconded. Approved.)


Assembly Standing Committee Chair Report:

Jason Jankoski reported on the work of Compensation and Economic Benefits Committee (CEBC).  Work has begun on a survey about promotional steps.  This survey will eventually be brought to ASEC.  There will be a white paper on dual roles for academic staff.  Lastly, he shared a draft of a pay tools portfolio document for academic staff for discussion.


Liaison Reports:

Business

-February Assembly Agenda-for approval

-Guest: Provost, Steve Stern


Guests: Steve Lund and Catharine DeRubeis, Academic Personnel Office

Catharine and Steve provided ASEC with an update on the Critical Compensation Fund.  They have received several hundred requests for academic staff adjustments from the divisions, and some adjustments are being submitted in phases.  There have been a handful of ESRs created for academic staff who are within 3% of the range maxima.  The divisions seem to be hitting the target for headcount and dollar amount.  The budget office has not yet started running the numbers for other factors like gender, race/ethnicity, etc.


Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations for the Nominating Committee.  (Moved. Seconded. Approved.)


Reconvened in open session. (Moved. Seconded. Approved.)


Meeting adjourned at 4:30 p.m.


Minutes submitted by Heather Daniels, Secretary of the Academic Staff