MyUW Madison - Retention Times of Statements/Reports in MyUW

MyUW Madison provides access to several HRS statements including earning, benefit, tax, leave, and more.
All of these statements have specific retention times which determine how long they will be accessible in the portal.

Below is a list of the retention times for each type of statement/report:

Statement/Report Type

Retention Time

 Benefit Statements
  • ETF
  • UW Staff Benefit
  • Benefit Enrollment Confirmation Forms
  • Benefit Enrollment Confirmation Forms for New Hires
 5 years
 Tax Statements
  • 1042 S
  • 1095C
  • Fellowship Letter
  • W2
  • W2 
 4 years

Earning Statements 4 years
Leave Report 3 years
Classified Sabbatical Report 1 year
Missing Report  29 days

If the retention time of a document has not passed but you are no longer eligible to access a statement/report in MyUW, please see Former Employees - Accessing Earning, Leave, Tax, and Benefit Statements.