Pay Basis Descriptions in HRS

Overview

In HRS, an employee's Pay Basis is the principal condition in terms of time, production or other criteria, along with salary rate, which determines the compensation paid to an employee. You can find an employee's Pay Basis on their HR Job Data record, Job Information tab.

At UW, there are seven types of Pay Bases which are described in the table below.

You may click on the links below to navigate directly to a section:

Pay Basis Codes

Pay Basis
Description/Explanation Abbreviation for HRS Reports

Academic
Academic school year with 9 pay periods; Academic Payroll Calendar is specific to each campus; paid monthly (also known as C-Basis)
C

Annual
Fiscal Year (July 1 - June 30) with 12 pay periods; paid monthly (also known as A-Basis)
A

Hourly
Paid bi-weekly for hours worked per pay period in calendar year
H

Lump
Lump sum payment (e.g. fixed dollar amount)
L

No Pay Basis
Non paid appointment
N

Summer Service
Research or Administrative appointment during a summer period; Summer Payroll Calendar is specific to each campus; paid monthly (also known as V-Basis)
V

Summer Session
Teaching appointment during a summer period; Summer Payroll Calendar is specific to each campus (also known as S-Basis)
S

Screenshot Example of Employee's Pay Basis on HR Job Data Record

You can find an employee's Pay Basis from the main Menu in HRS by navigating to: Workforce Administration > Job Information > Job Data; search for employee; click on the Job Information tab.

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Additional Resources

Related KBs:

Related Links:

Get Help

Click HERE to contact UW Shared Services or HERE for the Office of Technology Services (OTS) Helpdesk if you have any issues with these instructions.

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Pay Basis	Description/Explanation	Abbreviation for HRS Reports
Academic	Academic school year with 9 pay periods; Academic Payroll Calendar is specific to each campus; paid monthly (also known as C-Basis)	C
Annual	Fiscal Year (July 1 - June 30) with 12 pay periods; paid monthly (also known as A-Basis)	A
Hourly	Paid bi-weekly for hours worked per pay period in calendar year	H
Lump	Lump sum payment (e.g. fixed dollar amount)	L
No Pay Basis	Non paid appointment	N
Summer Service	Research or Administrative appointment during a summer period; Summer Payroll Calendar is specific to each campus; paid monthly (also known as V-Basis)	V
Summer Session	Teaching appointment during a summer period; Summer Payroll Calendar is specific to each campus (also known as S-Basis)	S