Manifest - Using a Manifest Group to Invite People to Create Identities (NetIDs)

Create a New Group

The following steps will tell you how to request the ability to invite people to create NetIDs while creating a new Manifest group. For more detailed instructions, please see Manifest - Create a Group.

1. Log in to Manifest.

2. Groups must be created within a folder. If you do not have privileges to create a group within a folder, you may request a new folder. To check if you already have a folder, you can navigate to Manifest and click the "My Folders" link on the left hand side of the page. To request a new folder, refer to Manifest - Request a Manifest Folder.
3. Click the Create new group button.
4. Select the folder that you want to create the group in from the dropdown list.
5. Enter a group name of your choice. See Manifest Group and Folder Naming Advice and Philosophy if you aren't sure about a name.
6. Enter a brief description of the group.
7. Enter the email addresses of the contact people for this group (only one is required but multiple addresses can be entered).
8. Click Advanced Options to show additional settings.
9. Check the Request permission to invite external users (without NetIDs) box and fillout the questions box below it.
10. Click Create Group.

Use an Existing Group

The following steps will tell you how to request the ability to invite people to create NetIDs while using an existing Manifest group.

1. Log in to Manifest
2. The Groups I Manage and Groups I Administer tabs show the groups that you currently manage. If no groups appear it's because you don't have the privileges on any groups.
3. Click on Details by the group to which you're adding members. The page for that group will open.
4. Click the Invitations tab. Click the Request Permission button.
5. The page will slide down and you can fill out the request box with pertinent information.
6. Click Submit Request to submit the request.

Your group must now be approved by the NetID data custodian; you will not be able to send invitations until the approval process has been completed. If approved, you will be notified via email.

Invite members without a NetID to your group

Once the group is approved, you will be able invite people without NetIDs to join the group using the email invitation system. 

Note: make sure to click the "request permission" button on the Manifest group overview page to request permission for external users in your group to create NetIDs:

Please see Manifest - Send Email Invitations for detailed instructions.

The recipient will receive an email with a link to create their new NetID as outlined in Manifest - Respond to Email Invitations for New NetIDs (Manifest, SpecPop) . For more information on when it is appropriate to use this functionality, refer to Getting NetIDs for Affiliate Populations.

Note: Groups that can add external people in this manner cannot also add groups as members.

Account Removal and Compromised Accounts

Note:NetIDs that are believed to be compromised should be reported to cybersecurity and will be handled through the security incident management process.

If a person is no longer of interest to you, remove them from your group. It is important to remove people from your NetID eligible group when they are no longer related to this group because it ensures services are only provisioned to eligible accounts. The user will still be able to authenticate, but they will not be authorized for services through your Manifest Group or(if they are not eligible for another reason) eligible to have a NetID.

In most cases, Departments should set up their own Manifest groups and are responsible for adding/removing users and requesting services. The department can also re-use that list for their own purposes (eg, securing a website, maintaining a mailing list). Note: If someone has access because they are a paying customer of a service, the Service Owner should maintain the group (eg, removing people or setting expiration dates appropriately).

Manifest has capabilities to set an end date for someone's access to a certain Manifest Group using steps on Manifest - Editing Membership Start and End Date.

No, people should only have one NetID. Always encourage people to click "I have a NetID" if they believe they already have a NetID account through a previous affiliation with UW, and try to recover it if needed using steps on NetID - Recovering a Forgotten NetID. This will prevent users having duplicate accounts. Creating a second NetID can cause confusion, has the potential for data loss, and should be a last resort after contacting support.