L&S Letter Templates for Academic Staff, University Staff, TE and LI Appointments

This document contains letter templates for non-instructional or renewable academic staff, university staff, temporary employee (TE) and limited appointments (LI).

Please use the templates below to create a draft letter and send to your HR Rep for review.  A final letter will be prepared and sent to you for the employee and p-file.  If an open recruitment was conducted, the offer letter will be sent to the applicant in TREMS.  That process will be managed by your HR Rep.


For short-term staff letter templates, please see the following Gateway page: L&S Letter Templates for Short-Term Staff 

For post degree training, please see the following Gateway page: L&S Post Degree Training


COMMON OFFER LETTER TEMPLATES

1. Academic Staff Fixed-Term Terminal Offer Letter (non-instructional appointments only) - Exempt (A Basis)

2. Academic Staff Fixed-Term Terminal Offer Letter (non-instructional appointments only) - NON-Exempt (A Basis)*

3. Academic Staff Renewable Appointment Letter - Exempt (A Basis)

4. Academic Staff Renewable Appointment Letter - Exempt (C Basis)

5. Academic Staff Renewable Appointment Letter - NON-Exempt (A Basis)*

6. Academic Staff Renewable Appointment Letter - NON-Exempt (C Basis)*

7. Temporary Employee (TE) Appointment Letter

8. University Staff Ongoing Appointment Letter

9. Zero-Dollar Appointment Letter 


OTHER OFFER LETTER TEMPLATES

10. Academic Staff Fixed-Term Terminal Offer Letter (non-instructional appointments only) - Exempt (C Basis)

11. Academic Staff Fixed-Term Terminal Offer Letter (non-instructional appointments only) - NON-Exempt (C Basis)*

12. Academic Staff Hourly Appointment Letter - (H Basis)

13. Limited Current Academic Staff Appointment Letter*

14. Limited Current Exempt University Staff Appointment Letter

15. Limited Current Non-Exempt University Staff Appointment Letter

16. Limited New to UW Appointment Letter*

17. Rehired Annuitant Appointment Letter (for Employees Who Retired July1, 2013 or Earlier) - Exempt

18. Rehired Annuitant Appointment Letter (for Employees Who Retired July1, 2013 or Earlier) - NON-Exempt*

19. Rehired Annuitant Appointment Letter (for Employees Who Retired July 2, 2013 or Later) - Exempt

20. Rehired Annuitant Appointment Letter (for Employees Who Retired July 2, 2013 or Later) - NON-Exempt*

21. Summer Service (Non-Instructional) Appointment Letter

22. University Staff Fixed-Term Finite Appointment Letter


ADDITIONAL LETTER TEMPLATES

23. Academic Staff C - A Basis Change or Vice Versa Letter

24. Academic Staff Changing Operational Area Letter

25. Academic Staff Non-Instructional Extension Letter

26. Academic Staff Terminal to Renewable Letter

27. Percentage (FTE) Increase Letter

28. Percentage (FTE) Reduction Letter

29. Rehired Annuitant Extension Letter


OFFER LETTER ATTACHMENTS

30. Letter of Offer Attachment

31. Summary of Benefits 2020

32. Furlough Attachment Group 1 (Academic)**

33. Furlough Attachment Group 1 (Annual)**

34. Furlough Attachment Group 2 (Academic)**

35. Furlough Attachment Group 2 (Annual)**

36. Furlough Attachment Group 2 (Hourly)**

37. Furlough Attachment Group 3 (Academic)**

38. Furlough Attachment Group 3 (Annual)**




Salary Conversion Calculator

** Furlough calculator for HR use

For questions on these letter templates please contact your HR Rep.


Last updated 11.4.2020