DoIT Shared Tools - JIRA - Service Description and Policies

UW DoIT JIRA is a service supported by DoIT's Shared Tools Team using Atlassian's JIRA product. This product enables DoIT Staff to track issues and resolution via various workflows. The service is currently offered to DoIT Teams and DoIT-related teams. JIRA is an extendable product that provides great flexibility in configuring projects for tracking issues.

Please contact the JIRA Admins through the DoIT Help Desk at (help@doit.wisc.edu) if you would like to demo and/ or get a feel of our "Default" project.


JIRA Support

Support for JIRA is handled via the DoIT Help Desk at help@doit.wisc.edu. Administrative requests and technical issues will be escalated to the JIRA Admins on the Shared Tools team as appropriate.

Due to staff constraints, support for jira.doit.wisc.edu will focus on the configuration items that require admin level access, infrastructure maintenance, software updates, and other fixes necessary for the security and usability of the service. There is currently no support offered for assistance with workflows, filters, report creation, or other configuration requests that can be handled by the delegated admins and/or project owners.

The Shared Tools team reserves the right to determine if the proposed use falls outside the intended scope of the JIRA Service and may ask the project leads to consider simplifying their requirements or consider using their tracking system. Atlassian offers a Cloud Service as well as relatively affordable licensing for small numbers of users.

Standard Installation/Setup

The standard environment consists of default workflows, permissions, statuses, transitions, etc. which are defined, documented, and supported by DoIT. The defaults for these items were selected to provide the widest amount of support for the majority audience. This means that the default setup may not fit your needs.

User accounts are automatically created when you log in to https://jira.doit.wisc.edu using your NetID credentials. If your department has used UDDS user groups for permissions on projects, you may automatically have access to JIRA projects. Otherwise, you will need to submit a request to the specific JIRA Project Admin to be granted access to projects with restricted permissions.

Responsible Use and Data Policies

The DoIT JIRA is a general service, not intended to be highly secure. Users should not place restricted data or data subject to HIPAA on this service. JIRA may not be suitable for other sensitive data.

Individuals using this service are required to:

Plug-In Policy

Plug-ins provide additional functionality to the base installation/features of JIRA. Please visit the Atlassian App Marketplace to explore a variety of JIRA plug-ins. Adoption of JIRA plug-ins requires some considerable evaluation as plug-ins have the potential to impact all aspects of JIRA. The Shared Tools team will use the following items to gauge adoption of plug-ins (order is not an indicator of priority):

  • User demand
  • Cost
  • Atlassian community rating and number of downloads
  • If the plug-in is currently supported, and the company/group's reputation
  • How frequently the plug-in is updated
  • Potential impact or side effects on aspects of the JIRA base install

Backups

Service Data

The Shared Tools UW DoIT JIRA service utilizes DoIT's Bucky Backup service to protect data and recover it if needed. Server data is back up of the last 3 versions for 180 days.

Database

Database backups are intended to be used to restore from media failures. Database backups will allow for the recovery of the entire database to a specific point in time. Database backups are retained for 30 days.


Maintenance

Periodically, our service may be down for scheduled maintenance of the JIRA software, server operating system, or database server. During maintenance, the service may be unavailable. We will make every attempt to provide notification as early as possible when an outage should be expected.

 Updates

Updates will happen on a periodic basis. The newest version will never be deployed immediately after release. A comfortable "growing phase" between release and deploy to a testing server will be determined. This same policy applies to to plug-ins.

 Application

Tuesday evenings, 10:00pm - Midnight

 Server/VM

 Wednesday mornings, 5:00am - 7:00am

Database

Sunday mornings, 6:00am - 8:00am. General maintenance is scheduled 4 times each year.

Policy Updates

We reserve the right to update our policies as needed. Please check these policies for any changes. We will send an email notification to JIRA Project Admins the Thursday after policies are updated.